Administrative Assistant
Administrative Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Exciting Opportunity Join Our Team!
Were looking for an energetic adaptable team player to join our established and growing company! This position is perfect for someone with excellent time management skills who thrives in a dynamic environment and can pivot between tasks as necessary.
If youre motivated reliable and ready to be part of a supportive and fast-paced team we want to hear from you!
This position will work closely with all management to assist when necessary. But primarily will assist Houston General Manager and Director of HR with administrative tasks.- Welcome and direct customers and vendors
- Backup to Sales answering and transferring phone calls screen when necessary
- Assists GM with customer event communication
- Ensures all documentation for each job is uploaded and stored in their corresponding job folder
- Assist ERL Houston GM with PE Board presentations customer KPI/quality presentations
- Assist President with customer and employee correspondence and travel arrangements when necessary
- Assist Director of HR with all employee meetings and company events for employees and customers
- Assist all Management with any necessary administrative tasks
- Backup and/or assist with billing
Human Resources
- Onboarding new employees Orientation including but not limited to going over benefits
- Work with Production Manager to adjust employees time ensuring its accurate for HR Assistant to run payroll
- Post company informational postings/memos such as employee EEO posters employee meetings monthly event memos OSHA Info. and any other miscellaneous memos as necessary
- Setting up new email addresses with Cherry Bekaert (IT vendor) and NetSuite access
- Distributing HR & Payroll information to employees
- Creating new employee personnel files and keeping them up to date
- Assist GM Director of HR and Managers with documenting personnel issues (write up/verbal warnings)
- Handle all Houston Unemployment filings
- Employee Appreciation Days and New Employee Welcome baskets
- Work with Safety and handle Work Comp claims
Misc Office Tasks
- Keep Kitchen Bathrooms Conference Room and other Office areas clean stocked and tidy; purchase items to restock as necessary. Take out trash in kitchen daily or when full.
- Plan assist and setup company lunches
- Scan email & file company credit card expense reports for all employees
- File receipts for miscellaneous vendors (Home Depot gas cards hardware store)
- Write checks as needed for the Houston office & send to NA for approval
- Manage Petty Cash and reimbursements as necessary
- Assist Director of HR with all Holiday parties
- Check mail daily and send/distribute to the appropriate people
- Post job listings as necessary
- Trustworthy high integrity and personable
- Excellent verbal and written communication skills
- Must be customer service oriented
- Proficient with Microsoft Office Word Excel (Pivot Table experience preferred) PowerPoint Access
- Excellent organizational skills and attention to detail a must
- Basic understanding of clerical procedures and systems such as filing and reporting
- Must be able to work independently with time management proficiency
- Associates degree or equal experience required at least 4 years of administrative assistance
Required Experience:
Senior IC
Employment Type
Full-Time
