Registrar/Counselor's Secretary(Bilingual Preferred)- ERR
Registrar/Counselor's Secretary(Bilingual Preferred)- ERR
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Job Description
PRIMARY PURPOSE:
To collect evaluate maintain and disseminate all information pertaining to
present and former students attending elementary campus. To provide clerical
support to school counselor.
QUALIFICATIONS:
Education/Certification
High School Diploma or GED
Pass local clerical test
Special Knowledge/Skills
Proficient keyboarding and file maintenance skills
Effective organizational communication and interpersonal skills
Ability to use fax machine copy machine
Ability to use personal computer and software to develop spreadsheets databases
and perform word processing tasks
Minimum Experience
Secretarial experience preferably in public education
MAJOR RESPONSIBILITIES:
1. New Student Enrollment New student intake with parent/guardian register
student verify residence and obtain all enrollment documents. Information is
entered into SIS (Student Information System) software for accurate PEIMS reporting.
2. New Student Withdrawal Student exit with parent/guardian obtain all withdrawal
documents and e-mail classroom teachers for withdrawal grades. Information is
entered into SIS (Student Information System) software for accurate PEIMS reporting.
3. Process inbound/outbound requests for student records/transcripts via TREx (Texas
Records Exchange) within the 10 working-day established timeline.
4. Maintain current/appropriate documents for all active and inactive cumulative files.
5. File State test results and affix all testing results labels to cumulative files (Example:
STAAR)
6. Ensure cumulative folders are organized and ready to pass to next campus.
7. Communicate all student demographic changes to campus and district PEIMS
personnel to minimize PEIMS and PID (Pupil Identification) errors.
8. Work with counselors in organizing new student pre-registration and collecting data
for scheduling.
9. Help coordinate any campus-wide student award/recognition events.
10. Maintain a log of visitors to the counseling office.
11. Schedule meetings and appointments and maintain calendar for counselor.
12. Assist students teachers and parents as needed.
13. Provide appropriate clerical support to campus counselor.
14. Attend any/all meetings and training as they pertain to student information system
software and/or PEIMS.
15. Maintain confidentiality of information.
16. Attendance is an essential job function.
17. Perform all other duties as assigned.
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors
Maintain emotional control under stress with a high stress and fast-paced work enviroment.
Work with frequent interruptions.
Prolonged use of computer and repetitive hand motions.
Moderate standing stooping bending and lifting.
Employment Type
Full-Time
