Administrative Assistant III
Administrative Assistant III
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$ 61800 - 92800
1 Vacancy
Job Description
Ecolab is seeking an experienced professional and dynamic Administrative Assistant to provide support to Global High Tech GM and leadership team. This position will perform executive assistant duties including handling highly confidential information.
To be successful in this role you must be high-energy organized and a self-starter who initiates and anticipates communicates well and has excellent project management writing and Microsoft Office skills with the ability to learn new technology platforms.
This is an on-site position at our Ecolab campus in Naperville IL.
What You Will Do:
- Proactively manage calendars (Outlook) and schedule meetings for multiple executives.
- Produce high-quality presentations and other documents in Word PowerPoint and Excel.
- Store documents and manage group access to SharePoint and Teams sites.
- Make travel arrangements including logistics agendas developing itineraries booking flights and accommodations.
- Prepare expense reports for executives and execute financial administrative tasks related to corporate card use and manage accurate processing of departmental invoices.
- Provide support to the broader team and division internal communications.
- Manage projects as requested such as supporting annual recognition events and external engagements.
- Make independent decisions regarding planning organizing and scheduling priorities for self and executives.
- Support data and reporting needs of the field and corporate account sales organizations.
Whats in it For You:
- The opportunity to take on some of the worlds most meaningful challenges within a team that values innovation and new ideas.
- The ability to make an impact and shape your career with a company that is passionate about growth.
- The support of an organization that believes it is vital to include and engage diverse people perspectives and ideas to achieve our best.
Minimum Qualifications:
- High School Diploma or equivalent
- 5 years of professional experience
- Experience as an assistant reporting directly to senior management
Preferred Qualifications:
- Bachelors Degree
- Excellent grammar punctuation and spelling
- Understanding of deadlines with minimal supervision
- Ability to uphold confidentiality and effectively manage sensitive information
- Excellent organization project management and problem-solving skills with attention to quality
- Exceptional interpersonal skills; friendly and professional demeanor
- Advanced Microsoft Office skills (Word Excel PowerPoint) PowerBI and Microsoft Outlook with the ability to become familiar with other key programs such as Workday
- Previous experience analyzing business insights and updating leadership on the results
Annual or Hourly Compensation Range
Benefits
Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.Click here to see our benefits.
If you are viewing this posting on a site other than our Ecolab Career website view our benefits at Customer Requirements Notice
To meet customer requirements and comply with local or state regulations applicants for certain customer-facing roles may need to:
- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
- Be fully vaccinated for COVID-19 including a booster if eligible unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.
Americans with Disabilities Act (ADA)
Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as to comply with applicable laws. If you have a disability and require accommodation assistance in this application process please visit the Recruiting Support link in the footer of each page of our career website.
Employment Type
Full-Time
