Analyst, Corporate Real Estate (Portfolio Analyst, Corporate Real Estate)

Location:

Job Brief:

• This entry-level / intermediate-level position is responsible for processing and maintaining real estate contracts and related documents within KeyBanks corporate and retail portfolios. The combined portfolio has an annual rental obligation and income of approximately $164 million and $7 million respectively. The position is accountable for timely processing meticulously maintaining and accurately reporting all Key facility-related real estate contracts in compliance with company and regulatory policy and guidelines. Upon successful and consistent completion of all primary and secondary job functions if desired this position will also be allowed opportunity to assist with and perform lower level and minor transaction management functions in addition to maintaining all job functions of the portfolio analyst position.

Essential Functions of the Job:

• Timely and accurately processing within the portfolio management database all existing and new real estate contracts and related documents received from other team members within Corporate Real Estate Solution that include but are not necessarily limited to the following primary functions:
  • Abstracting contracts
  • Recording processing and maintaining all property contract charges (security deposits improvement allowances recurring charges CPI adjustment calculations and one-time costs)
  • Accurately maintaining critical dates
  • Preparing all contract notification letters (commencement date agreements option notices and other such communication to effectively administer real estate contracts with landlords and tenants)
  • Processing monthly rent roll payments (to landlords) and receivables (from tenants)
  • Performing desktop audits in pursuit of potential expense savings by reconciling CAM operating expense real estate tax and insurance premium settlements received from landlords
  • Assembling and performing tenant billback invoices for annual building operating expenses
  • Coordinating and processing with KeyBanks legal representatives estoppel letters and Subordination and Non-disturbance Agreements (SNDA) requests
  • Tracking lease expirations and related activities with facility managers for premises surrender
  • Researching contract information as requested by other departmental employees
• Secondary functions include the following:
  • Updating the portfolio management database for all:
    • property cost center updates
    • landlord and tenant address changes
    • vendor changes (includes coordinating such changes with Keys Accounts Payable Department)
  • Processing check requests
  • Determining and archiving to Keys off-site storage annually all expired or inactive property tenant and billing files
  • Assisting other team members in the completion of their essential job functions and mail processing as necessary

Required Qualifications

• Bachelors Degree or equivalent industry experience with demonstrated pursuit of secondary education preferred
• Minimum 2 years of commercial real estate lease administration accounting or paralegal experience preferred
• Demonstrated strong understanding of and ability to interpret commercial real estate terminology.
• Excellent written and verbal communication skills
• Exceptional organizational and computer technology skills
• Demonstrated ability to prioritize a high-volume workload and follow-through on activities and requests
• Ability to work within a fast-paced team environment

Key has implemented a role-based Mobile by Design approach to our employee workspaces dedicating space to those whose roles require specific workspaces while providing flexible options for roles which are less dependent on assigned workspaces and can be performed effectively in a mobile environment. As a result this role may be mobile or home based which means you may work either at a home office or in a Key facility to perform your job duties. Please note that person selected for the position will typically work 3 days a week (or more) from the office location.

COMPENSATION AND BENEFITS

This position is eligible to earn a base salary in the range of $51000.00 to $72000.00 annually depending on location and job-related factors such as level of experience. Compensation for this role also includes eligibility for short-term incentive compensation and deferred incentive compensation subject to individual and company performance.

Please click here for a list of benefits for which this position is eligible.