Operations Manager
Operations Manager
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Salary Not Disclosed
1 Vacancy
Job Description
Application Instructions
Click Apply to submit your online application. Please attach a resume and thoughtful cover letter on the My Experience page in the Resume/CV field.
Active City Year Staff members must login to Workday to apply internally.
Number of Positions: 1Work Location: Hybrid On-Site/RemotePosition Overview
The Manager Operations is responsible for day-to-day management of site operations financial and project management needs. The focus of the role is oversight and management of key site processes and national organizational standards and requirements which drive site operatives. This Operations Manager works in collaboration with site leadership and staff to further City Year Sites mission and service.Job Description
Site Finances
Manage site corporate accounts (Walmart BoA Amazon UPS FedEx)
BoA-Making sure all receipts are collected transactions verified and policies
adhered to.
Amazon coordinating orders deliveries and tracking of items purchased for
ACMs etc.
Responsible for holding Walmart card and site petty cash.
Serve as backup for Ops Coordinator in purchasing office supplies and materials.
Support IMs and Teams with managing budgets and report to Director of People and
Operations and Impact Directors as requested.
Support Development team with tracking restricted funding spending.
Responsible for accounts payable which includes vendor relations vendor creation
and invoice processing in cyresource.
Attending monthly finance calls and staying abreast of most up to date policies.
Providing annual trainings/refreshers for staff on various finance policies.
Support Executive Director with reimbursements.
Onboard new staff to site finance processes and policies.
Site ITS
Serve as site IT point -attend weekly office hours and all HQ IT cohort calls
Manage tech support and asset inventory (laptops mobility kits accessories etc.)
Manage contacts and relationships with technological support systems to ensure all
site equipment is up to date and working efficiently
Serve as site content coordinator for cyconnect
Manage site wide transition to new sharepoint.
Provide support to make cyconnect the Detroit intranet for sharing site wide
documents content policies etc.
Build and maintain CYDs organizational structure and record keeping on
cyconnect
Support corps members ITS accessibilityensure connectivity access to
hardware/software and efficient collection process.
Create and administer an ITS and site process satisfaction feedback loop.
Set best practice policies for site wide use of various online communication platforms
(teams email cyconnect)
Support staff members in effectively adapting Teams cyconnect and outlook. Provide
frontline support whenever office network issues occur and resolve.
Site Safety
Maintain site first aid kits and supplies
Ensure office safety measures are functioning as needed
Manage physical office keys inventory and their assignment
Support operations team as needed
Support other departments in maintaining safety standards in City Year controlled spaces as needed
Site Operations
Support managing department Onboarding site page and the housekeeping of onboarding documents
Works with the DPO to manage the upkeep of site guidelines
Support Ops Coordinator in ensuring the buildings policies are in order report building maintenance requests as needed ensure office is cleaned as needed.
Support Operations Coordinator in IT support for all internal and external events using the City Year office space (including board meetings L&Ds stakeholder meetings team meetings etc.)
Uniform Distribution
Support Operations Coordinator in uniform management.
Benefits
Full-time employees will be eligible for all benefits including vacation sick days and organization may participate in all benefit programs that City Year establishes and makes available to eligible employees under (and subject to all provisions of) the plan documents that govern those programs. Currently City Year offers medical dental vision life accidental death and dismemberment and disability coverage Flexible Spending Accounts (FSA) and other benefits including 401(k) plan(s) pursuant to the terms and conditions of company policy and the 401(k) plan more information click here.
Employment at City Year is at-will.
City Year does not sponsor work authorization visas.
Required Experience:
Manager
Employment Type
Full-Time
