Executive Assistant, IP (Data Privacy/Cyber Security)
Executive Assistant, IP (Data Privacy/Cyber Security)
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$ 100 - 120
1 Vacancy
Job Description
Role purpose
To help maintain the overall day-to-day operations of the practice group working closely with the Partners on performance tasks and ensuring the group runs smoothly. The role holder will use strong diplomatic leadership and problem-solving skills to enable and enhance the daily operations of the practice group.
Main responsibilities
- Prepare attorneys correspondence and other legal documents as requested
- Ability to appropriately draft information on behalf of the timekeeper with little or no direction
- Manage attorneys calendars
- Schedule and organize complex activities such as meetings travel and seminars
- Update and proof visual presentations
- Organize and prioritize large volumes of email and phone calls
- Respond to regularly occurring requests for information
- Type general correspondences memos charts tables graphs business plans etc. Proofread copy for spelling and grammar making appropriate changes
- Volunteers to assist others in practice groups and office. Works harmoniously in a team environment and fosters team spirit
- Share information and expertise readily with staff members at all levels
Technical skills qualifications and experience
- High School Diploma or equivalent; secretarial Degree preferred
- A large amount of legal secretarial experience; work experience in a legal or professional services environment
- A minimum of Intermediate knowledge of Word Excel and PowerPoint
- Intermediate knowledge of office systems (i.e. Intapp Time Intapp Open etc.)
- Very able to complete fine hand manipulation (heavy typing dialing filing); sitting/standing/walking/stooping; ability to lift to 25 lbs
- Can work independently prioritizing work and meeting deadlines
- Knowledge of marketing resources and relevant materials
- Excellent English verbal and written communication skills
- Actively pursues opportunities for self-development/collaboration
- Understands Firm structure and available resources
- Looks for ways to improve processes and/or procedures
- Some analytical ability is required to find solutions to various administrative problems and prioritize workloads
To Apply:Please email your resume to:
Oceanside CA 92056
Employment Type
Full Time
