Senior HR Advisor Nordics

The Senior HR Advisor is responsible for aligning business objectives with employees and management in a specific location. This role serves as a consultant to management on human resource-related issues acting as an employee champion and change agent. The HRBP will work closely with the Senior HR Manager and Employee Relations Manager to deliver value-added service to management and employees that reflects the business objectives of the organization.

Administrative HR Support

Prepare and manage employment-related documentation (e.g. contracts amendments disciplinary letters) in coordination with HRBPs and ER Managers ensuring compliance with legal and internal standards.
Maintain and update employee records in HR systems ensuring data accuracy and confidentiality in collaboration with HRSS.
Support onboarding and offboarding processes by coordinating local documentation system access and checklists complementing HRSS activities.

Support to HRBPs and ER Managers

Assist Local HRBPs with scheduling reporting and follow-up on HR initiatives such as performance reviews training sessions and engagement activities.
Provide logistical and administrative support to Employee Relations Managers during investigations disciplinary processes and meetings with employee representatives.
Help prepare documentation and reports required for audits legal reviews or internal reporting.

Recruitment & Training Administration

Coordinate interview scheduling candidate communication and documentation in support of recruitment processes led by HRBPs.
Track recruitment progress and maintain local recruitment dashboards or trackers.
Support the organization and logistics of training sessions including invitations attendance tracking and feedback collection.
Liaise with external training providers and Learning and Development team to ensure smooth delivery of learning programs.

HR Operations KPIs & Compliance

Ensure timely and accurate processing of local HR transactions not covered by HRSS including promotions transfers and terminations.
Monitor compliance with internal policies and local labor regulations by supporting documentation and process audits.
Prepare and maintain HR dashboards and KPI reports to support HRBPs in tracking key metrics such as turnover absenteeism and training completion.
Coordinate with payroll benefits and other HR functions to ensure seamless service delivery at the local level.

Time & Attendance and Payroll Coordination

Monitor and validate time and attendance data to ensure accuracy and compliance with local labor laws and internal policies when not covered by SBS department.
Act as a local point of contact for timekeeping issues coordinating with managers and employees to resolve discrepancies when not covered by SBS department.
When global payroll is implemented: Collaborate with the centralized or local payroll team to ensure timely and accurate submission of local data including variable pay absences and contract changes.

Performance & Talent Cycle Coordination

Send timely reminders and communications to managers and employees during performance review cycles.
Track completion rates and escalate delays to HRBPs as needed.
Support the preparation of data and documentation for talent reviews and calibration sessions ensuring accuracy and confidentiality.
Assist in compiling succession planning and development data for leadership visibility.

Coordination & Communication

Act as a liaison between local sites and the central HR team to ensure consistent communication and process alignment.
Support the organization of HR-related events training sessions and employee communications.
Respond to employee inquiries regarding HR policies procedures and documentation escalating to HRSS or HRBPs as appropriate.

FORMAL EDUCATION:

Bachelors degree in Human Resources Business Administration or a related field or equivalent administrative experience in an HR environment or equivalent through experience.

KNOWLEDGE & EXPERIENCE:

Required:

35 years of experience in an HR administrative or coordinator role preferably in a multi-site or regional setting.
Strong understanding of HR processes documentation standards and data confidentiality.
Experience working with HRIS systems and document management tools

JOB COMPLEXITY FRAMEWORK:

Complexity: Manages a wide range of administrative HR tasks across multiple locations requiring strong organizational skills and attention to detail. Coordinates with HRSS to ensure seamless service delivery.
Communication: Communicates clearly and professionally with HR colleagues managers and employees. Ensures timely and accurate information flow between local teams and centralized functions.
Supervision: Works independently under the guidance of Local HRBPs and the supervision of the ER Manager.
Influencing Skills: Supports process efficiency and consistency by proactively identifying administrative improvements and ensuring compliance with standards.
Freedom to Act: Operates with autonomy in managing day-to-day HR administration escalating complex issues to HRBPs ER Managers or HRSS as needed.

TECHNICAL/SKILL REQUIREMENTS:

Microsoft tools: Proficiency in Microsoft Office Suite including Excel for data analysis and reporting PowerPoint and Word for various business applications.
HR Administration: Proficient in preparing HR documents managing employee files and supporting HR processes.
Attention to Detail: High level of accuracy in handling sensitive data and documentation.
Time Management: Ability to manage multiple priorities and deadlines across different locations.
Confidentiality and Integrity: Maintains strict confidentiality and handles sensitive information with discretion

Travel requirement: 20%