drjobs Executive Facilities Assistant - Landmark Hotel Group

Executive Facilities Assistant - Landmark Hotel Group

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Job Location drjobs

Virginia Beach, VA - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Job Title: Executive Facilities Assistant

Reports To: Director of Facilities

About Us:
Landmark Hotel Group is a dynamic hotel management group based in Virginia Beach overseeing a portfolio of diverse hospitality properties. Our mission is to deliver exceptional guest experiences through operational excellence and were looking for a highly organized communication-savvy Facilities Department Coordinator to help support that mission.

Position Overview:
The Executive Facilities Assistant plays a key role in supporting the Director of Facilities and the broader facilities team. Acting as the administrative backbone of the department this role ensures efficient communication project coordination and task management across multiple hotel properties vendors and subcontractors.

If youre detail-oriented proactive and thrive in a fast-paced hospitality environment wed love to meet you!

Key Responsibilities:
  • Vendor & Property Communication:

Serve as a liaison between the Facilities Director hotel General Managers property teams and vendors to streamline communication and ensure timely information exchange (i.e. communicate to property when a vendor will be on-site and relay questions from property to related subcontractors).

  • Project Coordination:

Assist with the organization and implementation of facilities-related projects by coordinating between subcontractors internal teams and property staff.

  • Task Management & Workflow:

Maintain and update task management platform with new tasks status updates and deadlines. Ensure platform communication is updated for tracking. Follow up on outstanding items to ensure completion of all project requirements in a timely manner.

  • Request Intake & Follow-Up:

Handle facilities-related inquiries from properties and vendors directly; referring complex matters to the appropriate staff. Update platform through project completion and collaborate with the Facilities Director for resolution.

  • Vendor Quote Management:
Request and track vendor quotes as requested by the Facilities Director follow up on pending proposals and communicate updates via platform.
  • Team Coordination:

Assist in scheduling and optimizing the time and tasks of the Facilities Department team for efficiency and impact.

  • Property Walk Scheduling:
Coordinate regular property walks and inspections with the Facilities Director and on-site teams to ensure consistent communication and documentation. Update all findings from property walk via platform.
  • Process Improvement:
Identify opportunities to improve communication flows documentation scheduling and overall operational efficiency within the department.
Qualifications:
  • 2 years in a facilities or hospitality administrative coordinator or assistant role

  • Prior property or project management experience is highly desirable

  • Strong written and verbal communication skills including confidence in communicating with a wide range of stakeholders

  • Excellent organizational and time management skills with a proven ability to meet deadlines

  • Proficient with task management tools and systems software (i.e. ClickUp Microsoft Office and Google Workspace)

  • Self-motivated and proactive in problem-solving

  • Maintain confidentiality of proprietary information; protect company assets

Why Join Us
  • Be part of a tight-knit high-performing team with real impact across hotel operations

  • Gain hands-on experience in facilities and project coordination in the hospitality industry

  • Enjoy opportunities for growth and development within a supportive and innovative company culture

Apply nowto become the newest member of the Landmark family .
Landmark Hotel Group LLC
20 Constitution Drive Suite 100
Virginia Beach VA 23462

Landmark Hotel Group is an Equal Opportunity Employer/Affirmative Action qualified applicants will receive consideration for employment without regard to race color religion sex national origin age protected veteran status sexual orientation gender identity or disability status.

Employment Type

Full Time

Company Industry

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