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Serve as a liaison between the Facilities Director hotel General Managers property teams and vendors to streamline communication and ensure timely information exchange (i.e. communicate to property when a vendor will be on-site and relay questions from property to related subcontractors).
Assist with the organization and implementation of facilities-related projects by coordinating between subcontractors internal teams and property staff.
Maintain and update task management platform with new tasks status updates and deadlines. Ensure platform communication is updated for tracking. Follow up on outstanding items to ensure completion of all project requirements in a timely manner.
Handle facilities-related inquiries from properties and vendors directly; referring complex matters to the appropriate staff. Update platform through project completion and collaborate with the Facilities Director for resolution.
Team Coordination:
Assist in scheduling and optimizing the time and tasks of the Facilities Department team for efficiency and impact.
2 years in a facilities or hospitality administrative coordinator or assistant role
Prior property or project management experience is highly desirable
Strong written and verbal communication skills including confidence in communicating with a wide range of stakeholders
Excellent organizational and time management skills with a proven ability to meet deadlines
Proficient with task management tools and systems software (i.e. ClickUp Microsoft Office and Google Workspace)
Self-motivated and proactive in problem-solving
Maintain confidentiality of proprietary information; protect company assets
Be part of a tight-knit high-performing team with real impact across hotel operations
Gain hands-on experience in facilities and project coordination in the hospitality industry
Enjoy opportunities for growth and development within a supportive and innovative company culture
Full Time