Middle School Secretary
Middle School Secretary
Posted on :
18-07-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
18-07-2025
Job Description
Job Title: Lawn School SecretaryReports To: Lawn Building AdministratorWorks under the supervision of and carries out duties assigned by the Building Level Administrator. Work closely with the building administrator faculty staff students and parents. Must have the ability to multitask and meet all deadlines.
- Responsibilities:
- Serves as Building Administrators Assistant and school secretary greeting visitors and students personally or via phone determining needs and responding appropriately to requests. Screens callers and responds to requests for information making understanding of
- school policies and protocols a necessity.
- Greets visitors while ensuring the security policies and procedures are followed. Maintains visitors sign in/out log Raptor system and issues badges to visitors.
- Ensures that students staff and families contacting the office are provided with information or help that they need/request. At all times demonstrating the beliefs and values of the Jamestown School Department.
- Interacts in a polite compassionate manner with students parents teachers the public vendors town and state departments to give and receive information assistance conduct research and responds to inquiries requests or complaints;
- Personal and confidential secretary to the Building Administrator involving access to personal information involving students families and staff members;
- Performs general office duties to include: a.) sort and distribute all mail b.) order and maintain supplies as needed for building usage;c.) manage the maintenance and order of supplies for office equipment; d.) assist students who are ill in the absence of the nurse; e.) prepare and make daily announcements;f.) prepares correspondence reports and other essential documents;g.) Receives screens and maintains written record of telephone calls received and answered;
- Maintains schedule of appointments for Building Level Administrator;
- Maintains filing system for the Building Administrator relative to all hard copy student record files and in compliance with state and federal requirements as well as files for school related correspondence and activities; Mailing of records and other correspondence;
- Processes purchase orders for Building Administrator and staff. Receives deliveries opens and confirms complete orders codes as received in Budgetsense. Processes returns as needed;
- Ensures ASPEN and FRONTLINE are updated and managed daily for accuracy of staff and student attendance records; Assists principal with ensuring all absent staff are covered daily. If not every effort will be made to find coverage. Calls parents of students with unexcused absence;
- Maintains attendance tracking system for monthly meetings.
- Assists in communicating attendance issues to families (calls letters etc.)
- Maintains posts and distributes a log of scheduled building usage and delivers it to the Director of Facilities. Processes requests for building use and maintains accurate building use calendar for school public and town facilities;
- Organizes and coordinates all necessary procedures for After School Enrichment Programs;
- Prepares packets of all materials needed at the beginning of each school year to be distributed to parents and staff;
- Prepares and maintains accurate class lists and student schedules;
- Confirms the accuracy of all student data prior to state reporting deadlines;
- Assists Building Administrator in preparing standardized testing materials as needed;
- Communicates with bus drivers as needed;
- Assists School Improvement Team with current projects and/or programs;
- Performs school year start up procedures and end of year procedures;
- Provides new families with all available school information;
- Prepares and maintains up-to-date online calendar of school events for staff and parents;
- Edits and updates the Lawn School website as requested by the Building Administrator;
- Cross trains job duties with other district/school office staff to provide coverage if needed;
- Attends job related trainings as needed and requested by administrator;
- Performs all other duties as deemed necessary by the Building Level Administrator or designee;
- Prepares edits and formats information to be published in the weekly district newsletter - The Howl;
- Prepares monthly Lawn School parent newsletter;
- Responsible for the preparations for 8th grade graduation;
- Assists and supports the Graduation Committee on all aspects of graduation functions: ceremony dance field trip breakfast. Includes meeting with committee supervising the organization of subcommittees preparing certificates and any other support as needed;
- Assists Lawn School Guidance Counselor in preparing prepares packets for all students applying to private high schools including obtaining recommendations preparing academic records compiling transcripts and papers for mailing and maintaining list of students applying;
- Completes preparations for Junior Honor Society formal induction ceremony;
- Assists as needed with coordination of annual Island Treasures community event at Lawn School;
- Assist the building administrator with safety drills including state reporting;
- Creates flyers parent newsletters brochures splashes and other communication materials as needed;
- Provides clerical support for Guidance Counselor and Athletic Director.
Employment Type
Full-Time
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
