Financial Coordinator

Site: The Brigham and Womens Hospital Inc.

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

- Pulmonary and Critical Care Medicine Department

Job Summary

Reporting directly to the Administrative Director of Pulmonary and Critical Care Medicine(PCCM) this position will serve as a central resource for the PCCM Division.

The Financial Coordinator will be primarily responsible for several financial aspects in the division including but not limited to extra payments for moonlighting shifts and other extra work payroll salary distributions A/P processes for division needs and shared resources. The position will assist with financial analysis and the implementation of key initiatives with the expectation they will be able to effectively communicate work plans/timelines perform in-depth research and analysis facilitate interactions with the divisions leadership create quality presentation materials deliver on deadline and monitor effectiveness of each initiative. The Financial Coordinator will coordinate efforts to ensure that information flows smoothly between sections of the division clinical and administrative leadership relevant steering committees or advisory boards and external stakeholders. Coordination will include the ability to utilize data at a tactical and strategic level to exhibit transparency and advance key initiatives.

Principal Duties and Responsibilities:

• Track and process one-time payments for the divisions services faculty and staff.
• Monitor salary allocations for faculty and fellows.
• Work closely with key stakeholders in resolving payment errors.
• Assist with payroll update staff away calendar and run and distribute reports including quarterly (or more frequently as needed) payroll reports to Principal Investigators (PI).
• Prepare reconciliations for financial accounts; provide and present accurate financial data when prompted by Director Chief or the Department of Medicine (DOM) Finance team.
• Prepare track and process departmental expenses invoices reimbursement requests purchase orders and other checks including distribution of expenses for shared equipment.
• Request tech/software orders for the division.
• Monitor and track professional funds and other miscellaneous sundry amounts for various division expenses.
• Support grant administrators in submitting invoices for Harvard Medical School (HMS) professorships.
• Deposit all checks received and log on the monthly cash log for MGB.
• Assist in generating backup for the A/P accrual and reclass entries as needed.
• Maintain monthly check log and all financial data in neat and organized files.
• Provide administrative support by mailing checks filing ordering supplies printing reports etc.
• Work closely with the division administrator with budget planning
• Serve as project coordinator for the division which entails developing scope of the project define goals create timeline for project deliverables track project progress and routinely update stakeholders.
• Provide routine reports to providers of wRVU performance.
• Create invoices for agreements based on details of the various contracts and monitor receipt of payment or payment completion.
• Manages new initiatives instituted by the division as needs change.
• Facilitate workgroup meetings including preparing meeting materials sending out agenda completing meeting minutes effectively communicating with members and influencing leadership to drive project forward.
• Assist with cross-coverage administrative support when needed.
• Other duties as assigned.

Education
Associates Degree Finance required or Associates Degree Accounting required

Can this role accept experience in lieu of a degree
Yes

Licenses and Credentials

Experience
Experience in financial management budgeting or a related role within the healthcare sector 1-2 years required

Knowledge Skills and Abilities
- Strong analytical skills with the ability to interpret complex financial data.
- Familiarity with healthcare finance regulations and reimbursement models.
- Excellent communication and interpersonal skills.
- Proficiency in financial software and Microsoft Excel.
- Detail-oriented with a high level of accuracy in financial reporting.
- Ability to work collaboratively in a team and across departments.

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Hybrid

60 Fenwood Road

40

Regular

Day (United States of America)

The Brigham and Womens Hospital Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

Mass General Brigham Competency Framework