Executive Assistant and Office Manager - Hybrid Tempe - 3+ yrs C-Level Assistant Exp
Executive Assistant and Office Manager - Hybrid Tempe - 3+ yrs C-Level Assistant Exp
Posted on :
18-07-2025
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1 Vacancy
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Job Description
The Executive Assistant to the Chief Executive Officer (CEO)/Chief Financial Officer (CFO)/Chief Transformation Officer (CTO) is a highly motivated and resourceful individual to directly support the Corporate Administration needs of the Executive Members.
- Extensive Calendar Management for CEO CFO and CTO.
- Travel management: planning booking itinerary preparation for multi-site visits.
- Prepare PowerPoint presentations and formal reports for corporate meetings.
- Coordinate attend and support committee meetings track agenda topics and action items follow up on action items prepare and distribute detailed agenda & meeting minutes.
- Professional written correspondence; including editing and proofreading and oral communication.
- Contact Management: answer/return phone calls and emails on behalf of CEO.
- Expense report preparation for executive members; review/process expense reports and travel authorizations from nursing leadership.
- Research issues and topics.
- Report Generation; prepare and submit a variety of weekly monthly quarterly and annual reports.
- Coordinate requests involving multiple departments.
- Exercise discretion at all times.
- Maintain professionalism when dealing with highly sensitive confidential matters.
- Manage Tempe office space.
- Other duties as assigned.
*Please note this position is hybrid at our Tempe AZ office
Qualifications :
- Minimum of High School Diploma with 3 years of administrative support experience to senior management and/or C-Level executives in a corporate or educational setting.
- Minimum 3 years of calendar management experience.
- Minimum 1 year of travel management experience.
- Advanced Microsoft Office Skills (Word Excel PPT Outlook Teams) and Adobe Acrobat.
- Must have Attention to Detail.
- Demonstrated ability to effectively prioritize and manage multiple tasks simultaneously in fast-paced environment able to remain focused and shift priorities as needed.
- Highly adept at computer-based resources.
- Previous experience demonstrated the ability to actively learn listen and take on a multitude of tasks with a positive attitude.
- Excellent skills in oral written interpersonal communications.
- Teamwork style emphasizes collaboration teamwork and facilitation.
- Able to stay calm focused organized.
- Demonstrated ability to prioritize anticipate and stay proactive.
- Caring and positive attitude.
Additional Information :
We Offer:
- Medical Dental and Vision starting the 1st of the month following 30 days of employment
- 2 Weeks starting Vacation per year. Increasing based on years of service with company
- 12 paid Holidays and 2 Floating Holiday
- 401K with a Company Match
- Company Paid Life Insurance at 1xs your annual salary
- Leadership development and training for career advancement
- Tuition assistance and Forgiveness for you and your family up to 100% depending on program
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
Key Skills
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