Program Coordinator - Institute for Faith, Leadership, and Service
Program Coordinator - Institute for Faith, Leadership, and Service
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Job Description
This position is fully grant-funded under APUs Cornerstones Project. Through the Cornerstones Project APU will empower a new generation of young leaders to live out their faith in service to others inspired by a theological framework that integrates spirituality reflection and action. Young adults will engage in meaningful service opportunities that will help them discover their potential and envision the impact they can have as they grow spiritually. The Cornerstones Project recently launched APUs Institute for Faith Leadership and Service which unites students faculty and staff to explore the deeper theological dimensions of serving others and enhancing the universitys ability to provide training in theological reflection and Christian leadership. The Institute for Faith Leadership and Service will establish APU as a center of collaboration to support innovative service initiatives among the university and external partners including churches Christian K-12 schools and parachurch organizations. This initiative will serve hundreds of APU students with a further reach of thousands of middle school high school and college students with APU serving as a hub over the five-year grant period fostering a deeper connection between academic learning and spiritual formation.
The Program Coordinator is a full-time (40 hours/week) position that will work closely with the Operations Manager to provide leadership in various administrative functions of the Institute for Faith Leadership and Service and the Center for Vocational Ministry. This position directly reports to the Operations Manager of the Institute for Faith Leadership and Service.
- Bachelors degree required.
- Two to four years of administrative management experience in a large ministry or Christian higher education environment is preferred.
- Work collaboratively with the Operations Manager and the Executive Director on initiatives of the Institute for Faith Leadership and Service providing administrative support including scheduling communication and other administrative tasks.
- Provide first point of contact for those who walk into the Institute and Center for Vocational Ministry serving as a receptionist to students faculty staff or pastors. Provides scheduling and administrative assistance for inquiries related to the center and institute.
- Independently represent the Institute and the Center for Vocational Ministry with discernment and tact to internal and external constituencies through phone electronic and face-to-face communications.
- Assist the Operations Manager in monitoring and updating systems to fully digitize all CVM records ensuring compliance with University and School records policies.
- Manage the reconciliation of credit cards for the Institute and Center staff.
- Assist in social media websites and other communication with the community.
- Assist in event planning and offer support at all events of the Institute and Center for Vocational Ministry.
- Assist in the registration process for participants in conferences certificate programs cohorts and other events. Assist in the creation of registration forms such as Formstack and other platforms as needed.
- Prepare materials needed for staff meetings workshops courses and other events offered by the Institute and the Center for Vocational Ministry.
- Support the Executive Directors schedule appointments correspondence and travel. Draft correspondence agendas and other writing projects as requested.
- Coordinate the interview and hiring process of full-time and part-time staff. Develops and maintains confidential personnel and financial files.
- Develop a comprehensive CVM staff development process for onboarding new hires enhancing retention through individualized development and updating training as new systems are implemented in CVM and/or the University.
- Coordinate hiring and training of student workers. Supervise student workers to provide excellent support to the department.
- Support and coordinate activities related to Faith and Service Incubator participants such as undergraduate students church youth groups Christian high schools and partnering non-profits. These include strategic convening events.
- Maintain a safe and clean reception area by complying with procedures rules and regulations.
- Perform and oversee general office duties such as maintaining calendars typing filing and distributing mail answering phones ordering office supplies duplication and processing expense reports.
- Assist with purchase order payments and processing honorariums.
- Assist in all office supplies and work orders for the Institute and Center.
- Maintain regular punctual attendance as required by the supervisor based on department needs.
- Perform other duties as related to the job description as requested by the supervisor.
- Strong strategic thinking and administrative skills.
- Proficiency with web design and management as well as social media applications.
- Ability to learn and implement procedures.
- Strong oral and written communication abilities.
- Excellent organizational skills.
- Must be a collaborative and effective team member and team builder.
- Ability to collect analyze disseminate and retain information.
- Ability to work under pressure exuding a mature demeanor while multitasking in a deadline-oriented environment with accuracy and consistency.
- Ability to work independently and meet deadlines.
- Ability to work collaboratively with a team as well as an independent contributor.
- Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.
- Self-starter with a positive attitude.
- Skilled in organizing events and communicating strategically.
- In agreement with the purpose mission and goals of Azusa Pacific University in providing a Christian-based higher education for its students.
- Requires repetitive motions and sitting at a computer keyboard.
- Hearing and speaking on the telephone.
- Able to conduct business at other offices on campus.
- Able to lift bend grasp reach lift up to 20 lbs. occasionally.
- Read from computer monitors and paper documents.
- Pleasant office setting.
Proficient in Google Apps. Microsoft Office Word and Excel.
- Grade 7: $19.49 to $22.41 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications experience and internal equity. In addition to compensation APU offers a competitivebenefits package.
Azusa Pacific University is a Christ-centered multicultural community that values and seeks faculty and staff who are committed to diversity work effectively with diverse populations and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more aboutwhat we believe ourmission statement and our statement of faith.
You can learn more about APU by watching the stories of faculty staff and alumni as they carry out our mission here: Pacific University will conduct a background check on all final candidates.
Review of applications will begin immediately and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race color national origin sex age disability or status as a veteran in any of its policies practices or procedures. Women and minorities are encouraged to apply.
Required Experience:
IC
Employment Type
Full-Time
