Administration Officer P2
Administration Officer P2
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Job Description
DEADLINE FOR APPLICATIONS
12 July 2025-23:59-GMT01:00 Central European Time (Rome)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.
ABOUT WFP
The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.
At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.
WHY JOIN WFP
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
JOB TITLE:
Global Facilities Officer (data coordinator)
TYPE OF CONT RACT:STP2
UNIT/DIVISION:MSDI
DUTY STATION (City Country):
HQ Rome
DURATION:
4 months
BACKGROUND AND PURPOSE OF T HE ASSIGNMENT:
The United Nations World Food Programme (WFP) the worlds frontline food assistance agency is currently seeking an appropriately qualified consultant to support corporate reporting requirements.
The post is based in the Facilities Management branch (MSDI) of the Management Services Division (MSD) and reports to the Facilities Management Officer.
The assignment specifically involves the following responsibilities:
Ensure holistic support to WFP Field Offices when considering leasing/buying premises for WFP use. Provide effective coordination with Engineering Security Space Management Legal and other relevant personnel in HQ. Support the establishment of UN Reform on Common Premises.
Contribute substantively to prepare the information from WFP field offices regarding WFPs leased owned and donated premises worldwide to ensure financial reporting in compliance with the requirements of IPSAS-13 (Leases) IPSAS 17 (Property Plant and Equipment) IPSAS 23 (Non exchange transactions) and IPSAS 43. Prepare a global summary report for distribution to country offices and a Note for the Record for WFP Finance. Contribute to other reports and communications materials as required for distribution to focal points and WFP management.
Ensure data quality; develop and implement a Data Quality Improvement Plan working collaboratively with HQ divisions and field Offices as appropriate to improve integration of processes and provide training and ongoing support to optimize data quality where it is feasible to do so.
Provide project-related oversight and mentoring to junior team members as required.
Contribute substantively to ensure Country Office (CO) focal points participation in the on-line lease management and reporting tool (ARCHIBUS) training.
Work as main focal point closely with the UN Development Coordination Office (DCO) based in New York to establish the common data base among UN Agencies.
Prepare and maintain documentation related to the Facilities CAFM system (Archibus) and Facilities Management for MSDIs internal use and for providing guidance to field staff documenting the processes involved practical tips for successful completion and checklists/training materials for field staff.
Act as the primary focal point for the Lease module of WFPs corporate Facility Management software (ARCHIBUS): co-ordinate the upload of annual premises information into the software and provide management and inter-agency for a with periodic reports as required.
Working collaboratively with HQ teams including Procurement Legal Administration and Finance progressively review and update all WFP premises management processes and guidance and incorporate the new materials into the Facilities Chapter of the Management Services Manual.
Other duties as required.
Competencies
Communication - Speaks and writes clearly and effectively; listens to others; correctly interprets messages from others and responds appropriately; demonstrates openness in sharing information and keeping people informed.
Independence and Teamwork Able to independently prioritize complex tasks; Self-motivated; Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others ideas and expertise.
ACCOUNTABILITIES/RESPONSIBILITIES:
QUALIFICATIONS & EXPERIENCE REQUIRED:
Education:
A university degree in the built environment business administration international development or a related field.
Knowledge & Skills:
At least three years of professional post-graduate experience. An interest or prior experience in facilities management and/or corporate reporting is highly desirable. Well-developed written and verbal communication skills are essential. Training or experience to an advanced level of MS Excel is required and at least an intermediate level in MS Outlook MS Word MS PowerPoint and other WFP software. Prior experience in using a CAFM system preferably Archibus is required.
Languages:
Fluency in English (written spoken and oral comprehension)
Working knowledge of French or another UN language beneficial
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:
NO FEE DISCLAIMER
The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).
Once your profile is completed please apply and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time
Please contact us at in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
