Administrative Assistant
Administrative Assistant
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1 Vacancy
Job Description
Administrative Assistant- Contract to hire
- True contract to hire role (excellent benefits when converted)
- Professional environment
- Positive environment
- Work life balance (Monday-Friday; 8AM-5PM)
- Onsite- Office business casual attire
Dynamic company seeking a highly organized and efficient Administrative Assistant to join the team. Ideal candidate is someone who thrives in a fast-paced environment has excellent multitasking abilities and possesses strong proficiency in Microsoft Excel and other administrative tools.
Job Overview
As an Administrative Assistant you will play a crucial role in supporting the assigned department daily. You will be responsible for managing various administrative tasks coordinating schedules and ensuring smooth communication between different departments. This position requires a detail-oriented individual with exceptional organizational skills and the ability to prioritize tasks effectively.
Key Responsibilities
- General Administrative Support:
- Answer and direct phone calls take messages and respond to emails
- Greet and assist visitors clients and guests
- Maintain a clean and organized office environment
- Manage office supplies inventory and place orders as needed
- Handle incoming and outgoing mail and packages
- Prepare and distribute memos letters and other documents
- Calendar Management:
- Schedule and coordinate meetings appointments and travel arrangements for executives and team members
- Manage and update multiple calendars ensuring no conflicts or overlaps
- Send reminders and follow-ups for scheduled events
- Data Management and Reporting:
- Create update and maintain various databases and spreadsheets using Microsoft Excel
- Generate reports presentations and other documents as requested
- Assist in data entry and ensure accuracy of information
- Develop and implement efficient filing systems for both digital and physical documents
Required Qualifications
- Must have recent office administrative support experience.
- Minimum of 3 years recent clerical support experience.
- Enjoy a professional busy department.
- Proficient with Microsoft office- Word/Excel/Outlook/PowerPoint
- Professional communication skill set
Employment Type
Full-Time
