Senior Analyst, Account Management Services

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We are looking for an experienced senior analyst to support the management of a commercial real estate portfolio in the EMEA region (excluding Nordic countries) which comprises approximately 360 lease agreements. The person in this position will be responsible for comprehensive administrative support collaboration with multiple stakeholders and ensuring compliance with internal procedures.

Responsibilities:

Portfolio administration:

• Conducting periodic Trust and Compliance Checks of landlords and subtenants (every 3 years)
• Coordinating the lease closure process including verification that all obligations have been fulfilled through contact with various internal departments

Financial process management:

• Updating and maintaining lists of payment approvers
• Updating cost coding lists in cooperation with the accounting and AP departments
• Supporting resolution of technical payment issues tracking cases and engaging appropriate stakeholders
• Handling ad hoc payments including security deposits annual sublease registration taxes and others (e.g. broker fees)
• Creating customer accounts in a dedicated system

Mergers & Acquisitions support:

• Regular meetings with the M&A team
• Verifying the completeness of documentation required for M&A processes
• Obtaining necessary information and documents from stakeholders

Bank guarantee management

• Coordinating communication during bank guarantee wording negotiations particularly in cases of:
  • Transferring guarantees to a new bank
  • Taking over agreements as part of mergers and transferring guarantees to IBMs bank
• Collaborating with landlords Treasury and Legal departments banks

Systems support

• Coordinating annual testing of new Tririga versions

Requirements:

• Bachelors or Masters degree preferable in Real Estate/Administration
• 3 years of relevant business environment experience minimum 2 years experience in real estate related fields.
• Strong knowledge of MS Office (Outlook Teams Word Power Point Excel advanced formulas and pivot tables basic VBA would be an asset).
• Fluent spoken and written Business English (enabling leading conference calls and trainings delivery).
• Strong communication skills
• Ability to see through data and translate it into understandable outputs (e-mails PowerPoint presentations Word documents Excel spreadsheets).
• Ability to deliver tasks with minimal supervision skill to plan and execute autonomously client focused open minded and willing to challenge status quo.

What we offer:

• Contract of employment
• Benefits package (private healthcare cafeteria system life insurance)
• Long-term career growth opportunities
• Training and development programs to enhance your skills
• Modern office in an attractive location (Warsaw Spire) near the subway station (hybrid working model or a possibility to work remotely)

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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