Administrative Assistant 2 (OA11) - Truro Campus

What you will be doing

Working independently and supporting a high-performing remote team you will provide confidential day-to-day administrative support for the Centre of Forest Innovation the Program Director and other members of the team you will:

• Ensure the daily activities of the Program Director and team are organized efficiently
• Provide administrative support for key events of the Centre
• Complete external bookings
• Process monthly expenses
• Assist in the preparation of all supporting materials for agendas meetings minutes and presentations
• Respond to inquiries initiate actions and respond independently when appropriate and demonstrate independence and initiative in anticipating needs while juggling multiple and competing priorities

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Office Administration combined with a minimum of two years recent and related experience in a fast-paced office environment. Or you have the recognized equivalency of a high school diploma with significant (10) years of administrative experience.
• You have experience providing support to all levels in a fast-paced environment
• You possess excellent computer skills with a high level of proficiency in Microsoft Office suite including Outlook. Experience with PeopleSoft would be considered an asset.
• You have proven experience with organizing and prioritizing a demanding workload while meeting deadlines
• You have demonstrated communication skills with the ability to translate information into clear and concise objectives that can be communicated to different audiences within all levels of an organization
• You have demonstrated experience with the coordination of projects specifically with research tracking and analysis
• Experience in project management would be considered an asset
• Experience in basic accounting would be considered an asset
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work

Relevant Skills and Knowledge:

• You demonstrate a commitment to diversity equity inclusion accessibility and anti-racism
• You possess excellent interpersonal skills and are able to interact at all levels of an organization
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction
• You are a creative self-starter with a strong work ethic and a commitment to excellence
• You have superb organizational skills ability to multi-task and are comfortable working in a complex and ever-changing atmosphere
• You exercise judgment tact diplomacy and confidentiality in managing the day-to-day office operations
• You have a proven ability to manage multiple agendas work independently exercise judgment and assume accountability
• You are able to plan schedule and perform a wide variety of difficult and complex administrative functions
• Your superb team working skills enable you to contribute positively to a team environment
• You are known for your problem solving and critical thinking skills
• You are a strong communicator
• You possess excellent coordination skills specifically related to organizing activities and events
• You have proven records and information management skills and abilities specifically related to monthly operating expense and quarterly funder reporting
• You have strong project management skills required for public and campus events initiated by the Centre.

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons Black/African Nova Scotians members of racially visible communities persons with disabilities persons of a minority sexual orientation gender identity and/or expression and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

NSCC is organized into five campus regions and three stand-alone campuses. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCCs commitment to accessible high-quality education across the province.

• Eastern Region: Includes Pictou Campus Strait Area Campus and Wagmatcook Learning Centre
• Northern Region: Includes Truro Campus Cumberland Campus and Amherst Learning Centre
• Metro Region: Includes Akerley Campus and IT Campus
• Southwest Region: Includes Lunenburg Shelburne Burridge Campuses and Digby Learning Centre
• Valley Region: Includes Kingstec Campus Annapolis Valley Campus and the Centre of Geographic Sciences COGS)

Stand-Alone Campuses:

• Ivany Campus
• Sydney Waterfront Campus
• eCampus

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process please follow this link.

Candidates selected for interviews will be expected to provide at least three recent occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment NSCC will ensure that applicants are provided reasonable accommodations as required. If accommodation is needed to participate in the job application process please contact Nikki Berrigan HR Generalist at emailprotected. Our Employee Workplace Accommodation Policy can be found here: we cannot accept late or paper applications.