Executive Assistant to the President
Executive Assistant to the President
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Salary Not Disclosed
1 Vacancy
Job Description
Executive Assistant to the President - Ideal Software Systems Inc.
Location: Meridian MS On-site
Ideal Software Systems a leading provider of integrated business management software for over 40 years is seeking a highly capable and trusted Executive Assistant to support our President. This is a mission-critical role for an organized proactive and professional individual who will help optimize the Presidents time support key projects and ensure the executive office runs smoothly. You will serve as a right hand to the President managing the calendar coordinating projects communicating on their behalf and navigating both big-picture priorities and daily logistics.
Key Responsibilities
Calendar Management
- Strategically manage the Presidents complex calendar including appointments internal/external meetings and personal obligations
- Prioritize scheduling to align with company goals and daily efficiency
Meeting Coordination
- Plan schedule and prepare all aspects of meetings: agendas logistics participants and follow-ups
- Attend meetings to take notes track tasks and follow through on action items
Communication Management
- Serve as a gatekeeper for calls emails and correspondence prioritize and organize in an efficient manner
- Draft professional communications memos and documents on behalf of the President
Document Preparation
- Create and edit reports presentations proposals and other professional materials
- Conduct research and compile briefs to support decision-making
Project Management
- Assist in managing projects across departments
- Monitor progress follow deadlines and communicate with departments to ensure timely execution
Liaison Role
- Act as a trusted point of contact for internal staff and external clients
- Represent the President with professionalism and discretion
Required Skills and Qualifications
- Bachelors degree preferred but not required
- Executive-level administrative experience preferred
- Proven ability to handle confidential information with discretion
- Exceptional organizational and time management skills
- Outstanding written and verbal communication
- Proficiency with Microsoft Office Suite (Outlook Word Excel PowerPoint) and Google Workspace
- Strong attention to detail with the ability to manage multiple priorities under pressure
- Strategic thinker with initiative problem-solving skills and follow-through
- Adaptable and calm under shifting demands or unexpected challenges
- Positive can-do attitude with a polished and professional demeanor
Compensation and Benefits
- Competitive salary based on experience
- Medical and dental insurance
- 401(k) retirement plan
- Paid vacation holidays and personal days
- Health and fitness center membership
An opportunity to work directly with executive leadership in a growing tech-forward company
Employment Type
Full-Time
