Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
We are seeking a highly organized and proactive Executive Assistant to support the Vice President of IT. This role requires excellent communication follow-through and multitasking skills to help manage a dynamic schedule coordinate critical meetings and ensure timely execution of IT projects and initiatives. The ideal candidate will have a strong administrative background with a working knowledge of IT environments and basic project coordination.
Key Responsibilities
Manage and prioritize the VPs inbox flagging urgent items and drafting responses where appropriate
Schedule and coordinate internal and external meetings including preparing agendas taking notes and tracking action items
Create assign and follow up on tasks resulting from meetings or communications to ensure timely completion
Maintain a clear and organized system for managing the VPs calendar appointments and commitments
Track key IT project deadlines deliverables and status updates to assist with executive reporting and oversight
Prepare presentations summaries and other documents as needed
Liaise with internal departments and external vendors to support initiatives led by the IT department
Handle confidential information with discretion and professionalism
Support basic IT research or administrative tasks related to procurement service requests or ticket tracking
Assist in onboarding or coordination efforts for IT staff and contractors
Perform other duties as assigned to ensure the effectiveness of the VPs operations
Qualifications :
2 years of experience in an administrative or executive assistant role
Strong organizational time management and communication skills
Proficiency in Microsoft 365 (Outlook Word Excel Teams) and familiarity with project/task management tools
Basic understanding of IT concepts or experience supporting a technical team is a plus
Knowledge of project coordination or exposure to project management methodologies is preferred
Additional Information :
Schedule: MondayFriday normal business hours EST
Compensation: Based on experience and availability
Remote Work :
Yes
Employment Type :
Full-time
Employment Type
Remote
