Principal Meeting Planning Specialist
Principal Meeting Planning Specialist
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$ 102400 - 153600
1 Vacancy
Job Description
At Medtronic you can begin a life-long career of exploration and innovation while helping champion healthcare access and equity for all. Youll lead with purpose breaking down barriers to innovation in a more connected compassionate world.
A Day in the Life
To provide logistical and operational support for Human Factors (HF) validation studies and other R&D activities. This role is critical for ensuring smooth execution of events including site logistics contracting payments and resource coordination across multiple projectAt Medtronic we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. Were working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.
You Will:
- Be responsible for all event management logistics for KOL engagements meeting compliance and BCS policy adherence for the Surgical Physician Relations function
- Responsible for all event management logistics for KOL engagements meeting compliance and BCS policy adherence
- Dedicated resource responsible for managing the HCP contracting process and submitting honoraria payments to KOLs
- Administers extends negotiates and terminates standard and nonstandard contracts (master service agreements consulting work orders training and education work orders affiliate work orders) and facility agreements
- Conducts proposal preparation contract negotiation contract administration and customer contact activities to provide for proper contract fulfillment and associated payments in accordance with company policies legal requirements and customer specifications.
- Processes payments and reimbursement forms from healthcare professional events through proper system (eCATS PCI) to ensure accuracy and completeness
- Manages project brief for team ensuring engagement request forms are submitted for each contractual requirement
- Advises management of contractual rights and obligations; compiles and analyzes data and maintains historical information
- In compliance with Medtronic policies and relevant regulations plans and organizes internal and external business-related meetings symposiums conferences and program events by working with meeting stakeholders to align and execute against strategic direction (e.g. meeting objectives desired outcomes intended audience content coordination creative and innovative engagement techniques).
- Addresses all aspects of budget and billing including development of and tracking against budgets identification and capture of cost savings/cost avoidance efforts reconciling master bill coordinating payment to vendors and managing meeting expenses.
- Investigates sources negotiates and coordinates hotel and ancillary meeting services (includes contractors vendors onsite staff) while managing logistics of program functions including but not limited to space set-up food and beverage arrangement of air and ground transportation passport and VISA clearances.
- Selects books and coordinates AV / Production and Auxiliary Technical Services (e.g. mobile applications augmented/virtual reality applications audience response systems polling/surveys) to ensure successful execution and evaluation of meetings.
- Facilitates attendee experience through registration site design event promotion and communications and attendee management to support needs related to meeting attendance (e.g. accommodation requests RSVPs for sessions travel manifests).
- Generates analyzes and communicates event level and cross-event reporting against identified key meeting metrics and value-proposition indicators as needed.
Must Have:
High School Diploma or equivalent with 8 years of relevant experience in meeting or event planning or equivalent experience
Or an Associates Degree with 6 years experience
Or a Baccalaureate Degree with 4 years experience
Nice to Have:
Substantial experience in meeting planning with a large matrixed organization
Experience as a Medtronic Meeting Planner is highly preferred
Ability to create processes and SOPs proven experience in developing new systems ways of work and programs
Experience managing budgets
Customer facing experience
Exposure to contracting and payments
Experience working with Sunshine Laws
Experience working with global regions diverse cultures and audiences
Must be self directed and able to work autonomously. Take initiative and problem solve/troubleshoot without needing direction
Software proficiency in MS Outlook Teams PowerPoint Excel Word etc.
Cvent eCats experience preferred
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position but they are not an exhaustive list of all the required responsibilities and skills of this position.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
Benefits & Compensation
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits resources and competitive compensation plans designed to support you at every career and life stage.
The following benefits and additional compensation are available to those regular employees who work 20 hours per week: Health Dental and vision insuranceHealth Savings AccountHealthcare Flexible Spending AccountLife insurance Long-term disability leaveDependent daycare spending accountTuition assistance/reimbursement andSimple Steps (global well-being program).
The following benefits and additional compensation are available to all regular employees:Incentive plans 401(k) plan plus employer contribution and matchShort-term disabilityPaid time offPaid holidaysEmployee Stock Purchase PlanEmployee Assistance ProgramNon-qualified Retirement Plan Supplement (subject to IRS earning minimums) andCapital Accumulation Plan (available to Vice Presidents and above or subject to IRS earning minimums).
Regular employees are those who are not temporary such as interns. Temporary employees are eligible for paid sick time as required under applicable state law and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.
Further details are available at the link below:
Medtronic benefits and compensation plans
About Medtronic
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission to alleviate pain restore health and extend life unites a global team of 95000 passionate people.
We are engineers at heart putting ambitious ideas to work to generate real solutions for real people. From the R&D lab to the factory floor to the conference room every one of us experiments creates builds improves and solves. We have the talent diverse perspectives and guts to engineer the extraordinary.
Learn more about our business mission and our commitment to diversity here.
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age color national origin citizenship status physical or mental disability race religion creed gender sex sexual orientation gender identity and/or expression genetic information marital status status with regard to public assistance veteran status or any other characteristic protected by federal state or local law. In addition Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
If you are applying to perform work for Medtronic Inc. (Medtronic) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County you can findhere a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Experience:
Staff IC
Employment Type
Full-Time
