Contract Compliance and Database Administrator

About Cultivate Initiatives

We collectively work alongside those who have been marginalized and underserved to empower individuals and communities through an inclusive range of services and support in East Portland. We build communities from the inside out through community engagement and action workforce development housing and sheltering.

Position Overview

Cultivate Initiatives is seeking a highly motivated and experienced Database Manager to oversee the organizations critical databases including ServicePoint HMIS Apricot 360 and others. The Database Manager will play a pivotal role in maintaining data integrity optimizing database performance generating accurate reports establishing data management procedures ensuring compliance with all government contract reporting requirements and collaborating with various departments to ensure seamless data operations. Additionally this role will involve supporting the Director of IT in various IT-related tasks including account administration and IT project coordination.

Compensation/Benefits

• Starting salary $55k $63k per year based on experience.
• Comprehensive benefits package including health dental and retirement plans.
• Opportunity to make a meaningful impact by contributing to the success of a non-profit organization.
• Collaborative and inclusive work environment that values diversity and professional growth.

Accountability

Accountable to the Director of IT & Facilities

Duties/Responsibilities

Database Management

• Administer and maintain the organizations databases ensuring data accuracy security and integrity.
• Regularly monitor and optimize database performance to enhance system efficiency and responsiveness.
• Collaborate with end-users and stakeholders to understand data requirements and implement effective database solutions.
• Troubleshoot and resolve database-related issues promptly ensuring minimal downtime.

Contract Compliance

• Maintain an understanding of government contract data reporting requirements
• Perform regular inspections and appraisals of data collection and entry processes to ensure effective contract compliance identify potential gaps in compliance procedures and apply appropriate measures to correct instances of non-compliance.
• Monitor processes to identify and resolve risks associated with non-compliance

Data Integrity and Reporting

• Create update and maintain accurate and consistent data records within databases.
• Generate and distribute regular and ad-hoc reports providing insights to support decision-making processes.
• Implement data quality checks and validation procedures to ensure reliable and accurate data.

Process Development and Documentation

• Develop and document database management procedures data entry protocols and best practices.
• Establish guidelines for data standardization naming conventions and data governance.

Collaboration and Training

• Collaborate with cross-functional teams to understand their data needs and provide database-related support.
• Train staff members on proper data entry and usage to maintain data quality and consistency.

IT Support and Collaboration

• Assist the Director of IT in managing IT-related tasks and projects including account administration and access control.
• Collaborate with IT team members to ensure a smooth integration between database systems and other IT infrastructure.

Qualifications

• Strong understanding of data management principles including data security integrity and quality.
• Excellent analytical and problem-solving skills to troubleshoot and resolve database issues.
• Strong communication skills to collaborate effectively with diverse teams and convey technical concepts to non-technical stakeholders.
• Detail-oriented mindset with the ability to manage and document processes.
• Prior experience in non-profit or social service settings is a plus.
• Experience in IT support and project coordination is desirable.

Preferred Skills

• Bachelors degree in Computer Science Information Technology or related field (or equivalent experience).
• Proven experience (3 years) in managing and administering complex databases including hands-on experience with systems like ServicePoint HMIS Apricot 360 and organizational databases.

How to apply:
Please submit acover letter and resume electronically through the Get Involved Job Opportunities link on our website.

The position is open until filled. Applications received by August 1 2025 will receive priority consideration. If a suitable candidate is found during that screening later applications will not be considered. We look forward to speaking with you!

CI is committed to maintaining a safe and secure work environment for employees and neighbors. As part of our hiring process we conduct criminal history checks for the top candidates of all recruitments and driving history checks for candidates of positions that require operating company vehicles. CI also conducts routine drug tests.

CI is an Equal Opportunity Employer. CIvalues a diverse inclusive workforce and provides equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individuals race color sex gender identity gender expression religion age national origin or ancestry citizenship physical or mental disability medical condition marital status domestic partner status sexual orientation genetic information military or veteran status vaccination status or any other basis protected by federal state or local laws. If you require accommodation to apply please contact Emily Hutsell at the following number or email.

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