Senior coordinator FM & Meeting & Event
Senior coordinator FM & Meeting & Event
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
JLL is seeking an experienced and dynamic Site Lead to manage and optimize our Meetings & Events operations and comprehensive Facilities Services. This pivotal role is responsible for ensuring the seamless execution of all on-site events while maintaining a safe efficient and well-maintained environment for our employees and guests. The ideal candidate will possess a strong blend of leadership operational expertise and a commitment to delivering exceptional service.
Responsibilities
Meetings & Events
Strategic Planning & Execution: Oversee the end-to-end planning coordination and execution of all on-site meetings conferences and special events from small internal gatherings to large-scale corporate functions.
Stakeholder Management: Collaborate closely with internal departments external vendors and clients to understand event requirements and ensure successful delivery.
Vendor & Budget Management: Manage relationships with catering AV decor and other event-related vendors. Develop and manage event budgets ensuring cost-effectiveness and adherence to financial guidelines.
Logistics & Setup: Supervise event setup including room configuration technical requirements and material distribution. Ensure all event spaces are prepared to the highest standards.
On-site Support: Provide leadership and oversight during events addressing any issues or last-minute requests promptly and professionally.
Post-Event Analysis: Conduct post-event evaluations gather feedback and identify areas for improvement to enhance future event experiences.
Facilities Services (Hard & Soft)
Operational Oversight: Manage all aspects of hard facilities services (e.g. HVAC electrical plumbing structural integrity) and soft facilities services (e.g. cleaning landscaping waste management security reception mailroom).
Maintenance & Repairs: Develop and implement preventative maintenance programs. Oversee and coordinate all repair and maintenance activities ensuring timely completion and minimal disruption.
Vendor & Contractor Management: Manage relationships with external contractors and service providers for all facilities-related needs. Monitor performance to ensure service level agreements (SLAs) are met.
Health Safety & Compliance: Ensure the facility adheres to all relevant health safety and environmental regulations. Implement and enforce safety protocols and emergency procedures.
Budget Management: Develop and manage the annual facilities budget track expenditures and identify opportunities for cost savings without compromising quality or safety.
Team Leadership: Lead mentor and develop a team of facilities professionals fostering a culture of excellence accountability and continuous improvement.
Qualifications
Bachelors degree in Hospitality Management Facilities Management Business Administration or a related field.
Minimum of 3 years of progressive experience in a leadership role overseeing both meetings/events and facilities management.
Proven experience managing both hard and soft facilities services.
Demonstrated success in planning and executing a wide range of events.
Strong financial acumen with experience in budget development and management.
Excellent vendor management.
Knowledge of health safety and environmental regulations.
Exceptional leadership communication and interpersonal skills with the ability to influence and collaborate effectively at all levels.
Proactive problem-solver with a strong attention to detail and ability to multitask in a fast-paced environment.
Proficiency in relevant software and systems ( systems Google Suite).
If you are a results-oriented leader with a passion for creating exceptional experiences and maintaining world-class facilities we encourage you to apply!
Location:
On-site Stockholm SWEIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!
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Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
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For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Required Experience:
Senior IC
Employment Type
Full-Time
