Office Administrator
Office Administrator
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Salary Not Disclosed
1 Vacancy
Job Description
About e-Zinc
e-Zinc is an energy storage venture based in Toronto with a breakthrough technology poised to disrupt the market. As the global energy grid moves to higher levels of penetration of renewable energy there is a surging need for affordable flexible long-duration energy storage. e-Zinc is uniquely positioned to meet this demand as the first company in the world to metalize electricity.
Backed by over CAD $80 million in funding from leading global strategic and financial investors - such as Toyota Ventures Mitsubishi Heavy Industries Eni Evok Innovations and BDC - e-Zinc has garnered international recognition for its proprietary technology and visionary roadmap. Highlights include:
- Named to the Global Cleantech 100 for four consecutive years ()
- $1M Grand Prize winner of the Impact Canada Charging the Future Challenge
- Awarded a $1.6M grant from Breakthrough Energy Solutions Canada
- Secured over $12M in funding across three projects from Sustainable Development Technology Canada (SDTC)
- Recipient of a USD $1.3M grant from the California Energy Commission
As e-Zinc moves toward commercialization e-Zinc is expanding its team to bring our transformative technology to market and support the future of renewable energy.
Opportunity
e-Zinc is searching for an Office Administrator join support across the organization and play an important role to help an emerging growth company achieve our vision and contribute meaningfully to our success. The ideal candidate thrives in a team environment is smart and adaptable able to multitask and roll up sleeves to accomplish important daily tasks and takes pride in their work.
Reporting to the VP People & Culture and working closely with across several functional teams you will be the go-to person in the office supporting the Executive team and the Company as a whole. The tasks will vary from large to small business-oriented to technical and day-to-day and larger projects regardless of the task you take pride in the fact that you are the glue that holds everything together and enables others to focus on their priorities which will in turn accelerate e-Zincs growth.
Position Scope and Responsibilities
- Implementing and maintaining procedures and office systems to ensure a well-run organized and efficient workplace.
- Working closely with the Procurement team to manage regular purchasing payments and related administration to ensure business operations continue seamlessly. Key point of contact for vendors.
- Draft and send communications internally and externally as well as managing internal employee message boards and online portal. Assist with all people and culture events.
- Manage kitchen and office operations to ensure items are stocked facilities are tidy and operating well.
- Supporting the CEO and Executive team with a variety of professional and personal matters including calendar management travel arrangements expense reports and other administrative tasks.
- Manages front desk administration and is the first point of contact for guests and important visitors.
- Planning and coordinating business meetings and company events that take place internally and externally including making reservations ordering food and supplies for guests.
- Ordering and maintaining inventory of office supplies and other workplace essentials.
- Keeping important information and documents including contracts invoices Non-Disclosure Agreements organized physically and electronically.
- Any other responsibilities as required.
Qualifications
Required:
- 3 years of work experience in the same or in a similar role.
- Superior time management and organizational skills.
- Able to maintain a high degree of discretion and confidentiality.
- Exceptional communications skills - oral written and presentation skills.
- High level of maturity integrity and personal effectiveness.
- Time-management skills and ability to multitask and work in a fast-paced environment
- Proficient with Ms Outlook calender management basic design skills using powerpoint and Canva.
- Ability to lift minimum 10 lbs.
If you do not meet the requirements listed above but are genuinely motivated for this role please feel free to send me a short video introducing yourself and explaining your interest in the position at
Who You Are
- Motivated self-starter who thrives in a fast-paced emerging growth environment
- Highly disciplined with a strong sense of ownership and accountability
- Strong written and verbal communication skills
- Professional integrity and personal effectiveness
- Collaborative and adaptable with a continuous improvement mindset
- Passion for innovation and contributing to a better future
Why Join e-Zinc
At e-Zinc your work has purpose. Youll be part of a pioneering team building transformative technology that will help shape the future of clean energy. We offer a dynamic work environment meaningful projects and the opportunity to grow your career alongside passionate purpose-driven colleagues.
Encouragement to Apply
Studies show that individuals in underrepresented groups are less likely to apply for jobs unless they meet every qualification. If you find you are passionate about this role and meet many of the items listed we encourage you to apply!
e-Zinc is proud to be an equal opportunity employer that celebrates and supports diversity. We thrive in an environment of mutual respect and welcome all applicants.
If you require accommodations at any stage in the hiring process please contact us at
Required Experience:
Unclear Seniority
Employment Type
Full Time
