Campus Coordinator - Westminster

I. Summary of the position:

The Campus Coordinator at BRAVE Church plays an instrumental role alongside the Campus Pastor (or Head of School Deans and Teachers) in the administration growth development and maintenance of the campus. This position operates with a high level of independence initiative confidentiality and attention to detail overseeing operational administrative and pastoral support functions to ensure seamless of the churchs mission and vision. The role requires strong organizational leadership a heart for service and a commitment to fostering an exceptional guest and event experience while maintaining operational excellence.

II. Key Responsibilities:

Comprehensive Campus Operations Oversight

o Oversee daily operations of the campus in its entirety ensuring all activities align with BRAVE Churchs mission and strategic goals.

o Coordinate with campus leadership to implement operational strategies that support ministry and school objectives.

o Monitor and evaluate campus processes identifying areas for improvement to enhance efficiency and effectiveness.

Administrative Leadership

o Manage campus administrative tasks including scheduling budget accountability resource allocation and data integrity within RockRMS to support ministry and school programs.

o Maintain accurate records and documentation for campus activities ensuring compliance with church and school policies.

o Assist administrative staff or volunteers providing guidance and fostering a collaborative team environment.

o Proficient with Microsoft Office (Word Excel PowerPoint Outlook) and editing/proofreading skills.

o Oversee proper handling of online chat requests email requests and incoming phone calls responding within a 24-hour timeframe.

o Process tasks within RockRMS (serving opportunities Next Steps info Cadre info Membership info baptism info).

o Manage room reservations within RockRMS and inventory/ordering of campus supplies.

o Assist in all paperwork processes (purchase requisitions etc. and maintain/file documents.

Pastoral Support

o Provide logistical and administrative support to the Campus Pastor or School Leadership to facilitate effective ministry delivery including managing their schedule and daily assistance for various needs/requests.

o Assist in coordinating and helping campus leadership with all day-to-day tasks and implementation of senior leadership strategy.

o Assist in coordinating pastoral care initiatives such as follow-ups with congregants and support for small groups or Cadres or any school related support.

o Act as a liaison between campus leadership and congregants/parents to ensure clear communication and alignment with pastoral vision.

Facility Coordination

o Assist the Campus Pastor and School Leadership in preparing the facility throughout the week for upcoming services groups events etc.

o Oversee the maintenance cleanliness and functionality of campus facilities to create a welcoming environment.

o Coordinate with facility teams to schedule repairs upgrades and regular upkeep of church properties.

o Ensure facilities are prepared and equipped for services events and ministry activities maintaining excellence inside and outside the facility

Guest and Event Strategy Implementation and Excellence

o Develop and implement strategies to create a welcoming and engaging experience for guests and regular attendees.

o Coordinate campus events including services outreach programs and special events ensuring high-quality .

o Present at all ministry nights to ensure proper operations.

o Present at all Thursday morning prayer days ensuring proper operations.

o Train and lead a team of volunteers for receptionist duties special projects and delivering exceptional guest services fostering a culture of hospitality and connection.

o Assist with planning staffing and implementing all special events and conferences at the campus.

o Create a high-touch environment (love encourage welcome people) seek out guests and facilitate an exceptional experience.

o Identify and resolve potential issues during events.

Weekly Responsibilities

o Administration: Build and lead a team of volunteers and assist with paperwork processes.

o Weekly Meeting Schedule: Attend weekly meetings with the Leadership and campus staff monthly All-Staff meetings and other meetings as needed.

Sunday Responsibilities

o Be available to the Campus Pastor or School Leadership before after and during services for various needs that arise.

o Assist with planning implementation and facilitation of all events with full accountability of operational outcomes.

o Manage all weekly paperwork (invoices incoming mail etc. and send to the proper person on the Central Support Team as needed.

Other Responsibilities

o Perform other related duties as assigned by the Campus Pastor or School Leadership.

III. Experience and Qualifications Required:

Faith: A committed follower of Jesus Christ with a heart for serving the local church and advancing its mission

Experience: Minimum of 1-5 years of experience in operations administration or event coordination preferably in a ministry or nonprofit setting 3-5 years preferred).

Skills: Strong organizational and leadership skills with the ability to manage multiple priorities and lead teams effectively. Exceptional interpersonal verbal written and organizational skills. Proven problem-solving and time management abilities.

Education: Bachelors degree in business administration ministry or a related field preferred or equivalent experience.

Technical Proficiency: Familiarity with church management software (e.g. RockRMS) scheduling tools and Microsoft Office Suite. Ability to learn new software applications.

Character: Demonstrates integrity humility a servants heart and a steady positive attitude. Projects a professional image able to handle confidential information and a fast-paced multi-task environment. Willingness to work after hours or weekends when needed.

IV. Core Competencies

Operational Excellence: Ability to oversee complex operations with attention to detail and strategic foresight.

Team Leadership: Skilled in motivating and equipping staff and volunteers to achieve shared goals.

Problem-Solving: Proactive in identifying challenges and implementing effective solutions.

Hospitality Focus: Committed to creating an inviting and impactful experience for all campus visitors.

Collaboration: Works effectively with diverse teams including pastoral staff volunteers and external partners.

Work Ethic: Commitment to excellence protective and frugal with time and money devoted to the call of God and the Church.

V. Attributes:

Positive attitude heart of a servant fun/enjoyable demeanor and always goes above and beyond with joy for the Lord.

Must share the vision of BRAVE to fulfill the Great Commission with integrity and passion.

Love for God & People organizational skills and creativity.

VI. Working Conditions

Requires flexibility to work weekends evenings and holidays to support church services events and Academy functions.

Involves light physical activity such as setting up event spaces or inspecting facilities.

May require travel between campuses or to offsite events as needed.

VII. Employee Core Values

Bold in Faith Resolute in Identity Authentic in Relationships Virtuous in Character Engaged in Mission.