Project Control Officer 9439-1711
Project Control Officer 9439-1711
Posted on :
16-07-2025
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1 Vacancy
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Job Description
HM Note: This hybrid contract role is three (3) days in office. Candidates resume must include first and last name.
Description
Responsibilities:
- Provide assistance to project managers and project team in coordinating planning communicating and executing the delivery of core project components.
- Manage project/work plans tracking and analytics for the program/project execution.
- Responsible for creation and/or maintenance of management dashboards and executive summaries.
- Support the coordination of high-profile projects to ensure deliverables meet business needs on time and within budget.
- Assist in tracking project scope timelines and costs using OPS project management tools and frameworks.
- Communicate with ministry staff and external partners to support relationship management.
- Help gather and document project requirements and maintain detailed project schedules.
- Coordinate with team members to clarify roles responsibilities and expectations.
- Support conflict resolution and ensure knowledge sharing among team members.
- Assist in preparing and monitoring project budgets including estimates and reconciliations.
- Use project management tools to record and report project data accurately.
- Participate in team meetings and contribute to project planning and updates.
- Maintain and update the Integrated Project Plan (IPP) based on changes and feedback.
- Monitor project progress and timelines and report on delays or risks/issues.
- Prepare regular status updates and progress reports for stakeholders.
- Track and log project issues and support issue resolution processes.
- Help identify risks early and assist in developing mitigation strategies.
- Review and document change requests and update project plans accordingly.
- Support the development of business transformation and adoption plans.
- Create and maintain knowledge transfer documentation.
- Participate in steering committees and stakeholder meetings as needed.
- Assist in preparing reports and presentations for senior executives.
- Support change management efforts throughout all project phases.
- Promote adherence to OPS I and amp;IT standards and best practices.
- Follow OPS Unified I and amp;IT Project Methodology and eHealth Ontario gating processes.
- Demonstrate strong teamwork and reliability in meeting deadlines.
Skills
Experience and Skill Set Requirements
Public Sector Experience: 5%
- Experience working with federal/provincial/broader public-sector healthcare providers
- Knowledge of the provincial immunization system and Public Sector large complex IT Health related projects or equivalent
- Experience with integration of Clinical IT Systems such as Client and Provider Registries
- Knowledge of Public Sector Enterprise Architecture artifacts (or similar) processes and practices and ability to produce technical documentation that comply with industry standard practices
- Knowledge of adopting and adhering to Public Sector Unified I and amp;IT Project Methodology Public Sector Enterprise Architecture and Public Sector Gating process and Public Sector Standard Systems Development Methodologies.
Project Management Skills: 45%
Project Management Tools and amp; Methodologies
- Proficient in project management software (e.g. MS Project Planview).
- Solid understanding of project management principles including scope risk cost quality and stakeholder roles.
Project Planning and amp; Execution
- Skilled in defining project scope and translating business needs into technical solutions.
- Experienced in assisting in the creation and maintaining detailed project plans schedules and resource allocations.
- Assists overseeing the full project lifecyclefrom design and development to testing deployment and monitoring.
Team Leadership and amp; Collaboration
- Assists leads cross-functional teams including analysts designers developers and testers.
- Assists coordination with stakeholders working groups and forums to ensure alignment and engagement.
- Helps building strong relationships by understanding business needs and fostering collaboration.
Risk and amp; Issue Management
- Identifies prioritizes and communicates project risks and issues to senior leadership.
- Assists developing and implementing mitigation strategies to keep projects on track.
- Resolves conflicts related to resources timelines and deliverables.
Change and amp; Process Management
- Applies business process re-engineering to improve service delivery.
- Manages change effectively addressing resistance and promoting adoption.
- Supports training and communication efforts for system implementations.
Reporting and amp; Documentation
- Prepares comprehensive project documentation reports and presentations.
- Provides regular updates to stakeholders and senior management.
- Maintains dashboards and reporting tools to track progress and performance.
Technical Experience / Knowledge Areas: 20%
- Experience with Agile project management and development practices (Scrum Master certified preferred); managing the backlog sprint planning velocity tracking Agile testing retrospects etc.
- Knowledge and understanding of Information Management principles concepts policies and practices
- Experience with integrated change control process
- Experience with project management software such as MS Project Planview Jira or Microsoft DevOps Azure
General skills: 30%
- Exceptional analytical problem solving and decision-making skills.
- Demonstrated strong interpersonal verbal and written communication and presentation skills.
- Proven troubleshooting and critical thinking experience.
- Demonstrated ability to apply strong listening skills to facilitate issue resolution.
- Effective consulting skills to engage with all stakeholders with proven track record for building strong working relationships.
- Strong interpersonal facilitation and negotiation skills with ability to build rapport with stakeholders and drive negotiations to a successful outcome.
- Excellent customer service skills including tact and diplomacy to ensure client needs are managed effectively.
- A motivated flexible detail-oriented and creative team player with perseverance excellent organization and multi-tasking abilities and a proven track record for meeting strict deadlines.
Must Haves: and nbsp;
- Experience with Agile project management and development practices managing the backlog sprint planning velocity tracking Agile testing retrospect etc.
- Experience with project management software such as MS Project Planview Jira or Microsoft DevOps Azure
- Experience working with federal/provincial/broader public-sector healthcare providers.
- Experienced in assisting in the creation and maintaining detailed project plans schedules and resource allocations.
- Provides regular updates to stakeholders and senior management.
Employment Type
Full Time
Key Skills
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