Human Resources Assistant

Title: Human Resources Assistant

State Role Title:Admin and Office Spec III

Hiring Range: $53004.00-$55188.43

Pay Band: 3

Agency: Virginia Department of Health

Location:CHESAPEAKE HQ

Agency Website: Type: General Public - G

Job Duties

What We Do:
At the Chesapeake Health Department we are dedicated to preventing illness promoting healthy lifestyles and protecting the environment for all citizens of Chesapeake. We are seeking a full-time Human Resources Assistant to join our small Human Resources Team. This position will perform administrative tasks and services to support effective and efficient operation of the districts human resources department. If you want to be a part of a dynamic team and make a difference in the community then the Chesapeake Health Department is the place for you!

What Youll Do:
Welcome new employees to the organization by conducting new employee orientation. Answer frequently asked questions from applicants and employees relative to standard policies benefits and hiring processes.
Assist with day-to-day operations of human resource functions and duties and provide clerical human resource support. Assist in explaining and providing information on employee benefits programs and education.

Maintain the integrity and confidentiality of human resource files and records and ensures accurate and up-to-date human resource files records and documentation. Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. Process documentation and prepare reports relating to personnel and general human resource activity. Keep up-to-date with the latest human resource trends and best practices. Provides backup technical and executive level administrative support. Work regularly requires discretion interpretation of policies procedures or processes and strong calendar management and scheduling skills.

What We Offer:
Comprehensive state benefits that include 12 paid holidays and paid leave health benefits life insurance disability plans deferred compensation disability (long-term and short-term) long-term care retirement employee assistance program (EAP) wellness program education assistance and more!

More About Us:
We are a part of the Virginia Department of Health (VDH); a state agency that works to protect and improve the health of people in Virginia. The VDH central office is located in Richmond Virginia. Local public health departments are spread throughout the state and support counties cities and/or regions in which they reside. The goal of VDH is to become the Healthiest State in the Nation. We work with the City of Chesapeake to provide public health services to the Chesapeake community. We are located in the Great Bridge area of Chesapeake at 748 Battlefield Blvd.

Minimum Qualifications

General knowledge of human resource programs regulations and guidelines
Ability and experience applying applicable policies and procedures
Ability to prepare process track and file personnel records
Knowledge and experience with administrative and clerical processes and procedures
Strong computer oral and written communication and organizational skills
Ability to manage competing priorities and meet deadlines
Ability to maintain confidentiality

Additional Considerations

Training in Human Resources or related field
Experience working in a Human Resources office for a large complex agency

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

VDH employees have shared Code of Ethics which can be found in the bottom banner of our website at . VDH is an equal opportunity employer by both policy and practice therefore prohibits discrimination on basis of sex color national origin sexual orientation gender identity age veteran status political affiliation or disability in the recruitment selection and hiring of our workforce. As a V3 organization VDH honors the Commonwealths veterans hiring preference.

State agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis

Contact Information

Name: Natalie Newby

Phone: please refer to email

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.