Office Manager
Office Manager
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$ 95000 - 105000
1 Vacancy
Job Description
Mudflap serves the $800B trucking industry the backbone of the U.S. economy. Our market-leading payment products help truckers save thousands of dollars on fuel (their #1 business expense) while providing our fuel stop partners with access to new hard-to-reach customers. Were a fast-growing marketplace business looking for a new customer-obsessed teammate to join us on this exciting journey.
As our Office Manager you will play a pivotal role in ensuring our Palo Alto and Austin offices run smoothly and efficiently. Youll be the heartbeat of our in-person culture supporting daily office operations planning events that bring the team together assisting executives and helping with people operations.
Were looking for someone whos curious empathetic and driven who loves solving problems genuinely cares about the people they support and brings positive energy to everything they do. With grit and a roll-up-your-sleeves mentality theyre the kind of person who dives into the details and gets things done.
Work Location:
This is a full-time in-office role based in Palo Alto CA. Youll be in the office Monday through Friday to ensure a consistent presence and seamless support for our team.
To support our team we offer:
- Commuter benefits to ease your travel
- Lunches and snacks to keep you fueled
- A collaborative high-growth environment where youll work closely
Expectations (In this role you will):
Office Management
- Oversee daily operations in our Palo Alto and Austin offices
- Keep office supplies snacks and beverages well-stocked
- Manage vendor relationships and building coordination
- Ensure offices are clean organized and welcoming
Lunch & Logistics
- Manage daily lunch orders for both offices
- Handle incoming mail scan documents and coordinate outgoing shipping
- Oversee shipping of merchant tablets employee swag and supplies
Events & Team Experience
- Plan and execute team events celebrations and holiday gatherings
- Support employee engagement activities across both offices
- Assist with Mudfest (full-company annual event) planning
People Ops & Onboarding Support
- Prep desks and welcome kits for new hires
- Coordinate first-day logistics and in-office onboarding
- Support People Ops with employee experience initiatives
Executive & Admin Support
- Help with calendaring and scheduling for executives
- Manage internal tasks like printing errands or team gifts
- Monitor and respond to in-office requests or Slack channels
Experience (What we look for):
- 2 years of experience in office administration executive assistance or operations roles
- Proven track record in planning and managing successful events and internal programs
- Excellent organizational skills and attention to detailyou sweat the small stuff
- Strong written and verbal communication skills
- Friendly resourceful and proactive problem solver who thrives in a dynamic environment
- Experience in a startup or high-growth company is a plus
Perks and Benefits (What we offer):
- Competitive salary and equity in a high-growth startup
- Multiple health benefit options
- Responsible Time Off
- 401(k) matching
- Opportunities and support for major career growth
- Annual Company offsite event (Mudfest!)
The salary range for this role is $95000 - $105000. This information reflects a base salary range for this position based on current market data which may be subject to change as new market data becomes available. The candidates skills experience and other relevant factors will determine the exact compensation.
Company Overview (Who we are):
Mudflap is on a mission to transform the trucking and logistics industry by leveling the playing field for owner operators and small fleets. Backed by top-tier venture investors including QED Matrix Partners Commerce Ventures NFX and 500 Startups and included in the Forbes Fintech 50 list Mudflap offers fleet fuel management solutions. Our core team hails from Disney Uber Procore DoorDash Google Meta Capital One Affirm and Brex.
Here are the core values that we believe in and look for in new teammates:
- Be Customer Obsessed: We deeply understand customer needs and put our customers at the center of everything we do
- Make it Count: Act like an owner by focusing on the impact of your work
- Find a Way: Be a creative problem solver who pushes past roadblocks to win for our customers and our teammates
- Sweat the Details: We keep our standards high and achieve them by paying attention to every detail
- Be Curious: Use a growth mindset to question assumptions take calculated risks and stretch the boundaries of whats possible
Required Experience:
IC
Employment Type
Full Time
