Executive Assistant - TCI
Executive Assistant - TCI
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$ 25 - 28
1 Vacancy
Job Description
Job Title: Executive Assistant to the CEO
WAGE: $25-$28 Per Hour Based on Experience
This is a Full Time in-office position Office Hours Monday Friday 8:30AM 4:30PM
POSITION OVERVIEW
Highly organized proactive and results-driven Executive Assistant to support the CEO in managing business operations strategic projects and day-to-day administrative functions. Should thrive in a dynamic environment demonstrate a strong sense of urgency and communicate with clarity and professionalism
KEY RESPONSIBILITIES
Executive Support
- Support or Coordinate travel arrangements and itineraries
- Prepare briefing documents reports and meeting agendas
- Attend meetings as needed to document action items and follow-ups
Operations Oversight
- Track and ensure timely insurance policy renewals across all business entities
- Manage license renewals (business professional and operational)
- Oversee fleet management including registration maintenance schedules and insurance
- Coordinate cross-departmental projects such as software upgrades and operational improvements
Communication & Coordination
- Ensure prompt and professional internal and external communications
- Relay critical information and updates between the CEO and stakeholders with urgency and discretion
- Follow up on deadlines and outstanding action items
Project Management
- Support implementation of new systems processes and company-wide initiatives
- Monitor project progress and report status updates to the CEO
- Organize and manage documentation for special projects
Reporting & Documentation
- Compile weekly and monthly operational reports as requested
- Maintain organized and accessible records for compliance-related activities
- Assist with data entry analysis and presentation preparation
Other Duties
- Support office administrative needs as required
- Take on additional responsibilities and assignments as delegated by the CEO
WORKENVIRONMENT & EXPECTATIONS
- Professional appearance hours 830-430 M-F (occasionally would shift if traveling for day)
- Ability to adapt quickly and take initiative in a fast-paced environment
- Occasional travel may be required for special projects or company events
TCI ADMINISTRATIVE STAFF BENEFITS INCLUDE
- Benefit Opportunities
- Bonuses
- Pay Raises Available Annually
- Paid Time Off
- Paid Holidays
- Yearly Sick Pay
- Bereavement Leave
- Complimentary Office Wellness Programs including paid Gym Memberships (Optional)
QUALIFICATIONS
- High School diploma or equivalent
- Administrative/office assistant experience preferred
- Demonstrate proficiency with Microsoft Office (Word Excel and Outlook) applications
- Must demonstrate proficiency or ability to learn all software and programs that the TCI companies utilize
- Ability to remain flexible resilient calm and maintain a sense of humor; and present a well-groomed professional image
- Ability to plan organize prioritize delegate and accurately follow through in work activities with time constraints and interruptions to meet deadlines as well as work independently with a minimum amount of direction and/or supervision
- US Citizen or evidence of a valid Alien Work Permit required
Physical/Environmental Demands
- Sitting standing bending reaching stretching stooping walking climbing stairs and moving intermittently during working hours.
- Must be able to lift at least 25lbs.
- Must have a valid drivers license and mode of transportation.
*TCI is an equal opportunity employer*
Employment Type
Full-Time
