Document Controller - Shear International Co. Ltd
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1 Vacancy
Job Description
Document Management
Maintain a centralized document control system for both digital and physical records.
Ensure proper classification storage retrieval and archiving of documents.
Manage controlled documents such as SOPs work instructions inspection records certificates and correspondence.
Document Control & Distribution
Control issuance revision and distribution of engineering drawings quality documents and specifications.
Ensure obsolete documents are removed from active use and archived properly.
Track document versions approvals and update logs in coordination with relevant departments.
Compliance & Auditing Support
Support internal and external audits by providing required documentation and records.
Ensure all documents comply with ISO standards (e.g. ISO 9001 ISO 14001) and company policies.
Maintain confidentiality and data integrity of sensitive information.
Administrative Support
Assist QA HSE and Production teams in document formatting reporting and database management.
Prepare document templates and standard formats for consistency.
Track and monitor records such as calibration certificates training records material test certificates etc.
Communication & Coordination
Coordinate with department heads supervisors and external partners regarding document requirements.
Provide training and support to employees on document control procedures and software.
Liaise with suppliers or contractors for documentation submissions and transmittals.
Qualifications & Requirements:
Diploma or Bachelors degree in Business Administration Information Management or a relevant field.
35 years of experience in a document control role preferably in a manufacturing or engineering environment.
Familiarity with ISO standards quality documentation and foundry industry terminology is an advantage.
Proficient in MS Office (Excel Word Outlook) and document control software or ERP systems.
High attention to detail strong organizational skills and excellent filing/recordkeeping habits.
Good communication and coordination abilities.
Knowledge of confidentiality protocols and data protection regulations.
Employment Type
Full Time
