Executive Assistant
Executive Assistant
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EUR 60000 - 60000
1 Vacancy
Job Description
With our groundbreaking satellite 5G constellation OQ Technology is a global leader in the domain of IoT communication connectivity and associated services. We are a venture capital backed company with a successful track record of satellite launches and the first company in the world to disrupt the telecommunication industry by merging cellular 5G with satellites.
Our technology will have massive implications to the Oil & Gas Maritime Industry 4.0 and Transport segments particularly for the management and tracking of assets in remote and rural areas and extending 5G coverage through non-terrestrial networks.
As our wireless technologies are constantly evolving and winning multiple awards with funding for the next phase secured and commercial traction demonstrated we are now looking to on-board an Executive Assistant.
Tasks
1. Calendar and Schedule Management
- Coordinate and manage the executives calendar
- Schedule internal and external meetings calls and appointments
- Resolve scheduling conflicts efficiently
2. Communication Management
- Handle incoming and outgoing emails and calls
- Draft proofread and format correspondence and reports
- Communicate on behalf of the executive professionally
3. Travel Planning and Coordination
- Book flights hotels ground transportation
- Prepare detailed travel itineraries
- Handle travel issues or last-minute changes
4. Meeting Preparation and Follow-Up
- Prepare agendas and briefing materials
- Take detailed meeting minutes
- Track action items and follow up on deliverables
5. Administrative Support
- File and organize documents (physical and digital)
- Process expense reports and invoices
- Order office supplies and manage vendors
- Support to fill in institutional paperworks (ODL etc.)
- Support in daily internal operations
6. Project Support
- Assist with research and compiling reports
- Help manage special projects or events
- Track project timelines and deliverables
7. Relationship Management
- Liaise with internal teams clients and external stakeholders
- Help build strong working relationships on behalf of the executive
Requirements
- Bachelors degree required
- 5 years in a similar executive support role
- Exceptional organization & time management
- Strong written and verbal communication
- Proficiency in MS Office/Google Workspace
- Calendar and travel management tools (e.g. Outlook Google Calendar Concur)
- Ability to multitask and prioritize under pressure
- Attention to detail
- Motivated to work with executives
- Driving license
- Fluent in English and French and/or German and/or Luxembourgish
- Already a European citizen or has a valid work permit for Luxembourg
Benefits
- Enjoy a 50% income tax exemption on your salary an exceptional incentive for top talent relocating to Luxembourg subject to eligibility conditions
- Meal vouchers
- Career growth opportunity
Dont miss this opportunity to join the worlds first global satellite 5G IoT operator providing uninterrupted cellular coverage for assets and machines anywhere on the planet.
Employment Type
Full Time
