Accounts Payable Specialist
Accounts Payable Specialist
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USD 25 - 30
1 Vacancy
Job Description
Lignetics Inc. is the largest residential wood pellet manufacturing company in the U.S. with 30 years of experience innovating eco-friendly essentials for everyday life. We are the only pellet manufacturing company with plants on both the East Coast and the West Coast as well as the Mid-West with locations in Pennsylvania New Hampshire New York Maine West Virginia Virginia Wisconsin Oregon Idaho and California. Our consumer brands include wood pellets for home heating BBQ pellets for grilling wood pellets and shavings for animal bedding and wood fiber-based cat litter.
The Accounts Payable Specialist role is an opportunity to join a hardworking and experienced team that exemplifies Lignetics corporate values on a daily basis:
Safety
Accountability
Adaptability
Integrity
Respect
Teamwork
Key Responsibilities
Deliver exceptional customer service to our employees and vendors
Complete the full-cycle accounts payable process including review data entry matching and application of invoices (up to 1000 items per month) for assigned divisions
Ensure accuracy and validity of supporting documentation as well as compliance with company policies
Manage the accounts payable inbox for assigned divisions as required
Support the payment process (allocation and distribution) as assigned: Check and ACH batch processing check stuffing mailing etc
Obtain new vendor documentation as required
Support vendor database accuracy by escalating updates and corrections to the appropriate staff member
Responsible for review and verification of appropriate sales or use tax application on invoices and actioning accordingly
Apply manual payments such as ACH debits or wires as requested
Monitor Aged Payable Report for assigned divisions escalating over 90-day and all credit items timely
Reconcile vendor statements for assigned divisions reaching out to vendors as needed to request missing invoice or credit memo copies
Complete month-end tasks and responsibilities timely
Help as needed towards the successful transition of new acquisitions and integrations
Assist in gathering audit documentation as requested
Participate in the integration of our new AP Workflow process
Other duties as assigned
Manage and respond to support tickets in Zendesk ensuring timely resolution of vendor inquiries invoice issues and internal requests while maintaining accurate ticket categorization and documentation.
Education / Qualifications
Bachelors Degree in Accounting Finance or related discipline preferred or 3 years equivalent AP work experience
Large ERP Platform Experience
o Sage Experience preferred
Preferred experience with Zendesk or comparable ticketing systems to manage support workflows track issue resolution and ensure timely communication.
MS Office: Intermediate level Excel Word Outlook Teams
Excellent attention to detail
Multi-Unit accounting experience a plus
Manufacturing experience a plus
Strong organizational ability
Effective corporate communications skills both verbal and written
Ability to meet deadlines
Comfortable in an open setting
Thrive in a fast-paced deadline-driven environment
Willingness to learn
Benefits
Flexible work environment with hybrid work option
Casual dress code and environment
Company sponsored lunches outings and celebrations throughout the year
Executive team exposure and opportunities to attend Lunch & Learn sessions
Excellent Medical Dental Vision and Life insurance coverage 401k matching
Mentoring and career advancement opportunities
2 weeks of vacation from day one seven holidays two floating holidays and sick time
Job Type: Full-time hourly
#ID23
Required Experience:
Unclear Seniority
Employment Type
Full-Time
