Project Coordinator
Project Coordinator
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Job Description
DEADLINE FOR APPLICATIONS
30 July 2025-23:59-GMT01:00 Central European Time (Rome)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.
ABOUT WFP
The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.
At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.
WHY JOIN WFP
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
JOB TITLE: Project Coordinator
UNIT/DIVISION: Private Partnerships Division (PSP) Org. Unit
DUTY STATION: Rome HQ
CONTRACT TYPE: Short-Term Regular Consultant
DURATION: 11 months
WORK SCHEDULE: Full time
VA REFERENCE: n/a
LINE MANAGER/SUPERVISOR: Helene Rousseau Mid Value Donor Programme Lead
ORGANIZATIONAL CONTEXT
The United Nations World Food Programme is the worlds largest humanitarian agency fighting hunger worldwide: the needs are still immense and growing 821 million people in the world suffer from chronic hunger. WFPs mission is to help the world achieve Zero Hunger in our lifetimes.
WFP and its partners believe that no-one should go to bed hungry and that individual and collective wellbeing can only be achieved if all children women and men get the nutritious food they need to lead healthy dignified lives. Each year WFP works globally as an emergency responder one that is often the first on the scene in the most difficult environments. WFP also works with partners to strengthen the resilience of communities most vulnerable to hunger and malnutrition through long-term development programmes aimed at boosting food security local economies education employment and gender equality.
To contribute to a world with Zero Hunger WFP is investing in and growing private sector fundraising and partnerships to reach more people. The Private Partnerships Division (PSP) is responsible for engaging the private sector (corporations individuals foundations) through high-impact partnerships in support of WFPs strategic priorities and through individual giving to build and retain support from the general public worldwide. Partnerships are both fundraising and technical in nature with some bringing purely financial resources to the organization whereas other bringing in-kind support in the form of expertise and assets. PSP strives to mobilize funding technical assistance innovative solutions visibility and awareness to help WFP fulfill its mission and operations. PSP also provides guidance to WFP Regional Bureaus (RBs) Country Offices (COs) and HQ Technical Units on partnership development best practices as well as compliance with rules and regulations for engaging with the private sector. Joining PSP is an exciting opportunity for experienced professionals to co-develop and implement our new private partnerships and fundraising strategy.
PURPOSE OF THE ASSIGNMENT
Reporting to the Mid Value Donor Programme Lead the Project Coordinator will contribute to supporting senior leadership in coordinating the day-to-day operations of the division. Our ideal candidate is someone proactive creative reliable flexible and enthusiastic about working within a multicultural environment.
ACCOUNTABILITIES / RESPONSIBILITIES
Coordinate across projects to reach collective team goals under the supervision of the Mid Value Donor Programme Lead
Track strategy implementation activities and manage communication to meet deadlines advising colleagues on due dates and providing the team with agenda and action items for meetings by using project management tools as support platforms
Monitor and report consistently project status to management supporting in identification of potential conflicts and facilitating workload distribution.
Respond to queries of internal and external customers in support of the Mid Value Donor Programme Lead
Facilitate information sharing coming from PSPs Leadership during regular divisional calls and the weekly divisional newsletter
Support the Mid Value Donor Programme Lead with the organization and coordination of events at the divisional and organizational level
Support the Mid Value Donor Programme Lead with the organization and coordination of divisional activities social events workshops and meetings to promote an engaging and positive culture within the division both in-person and virtually
Draft and review correspondence on behalf of senior management and for the Mid Value Donor Programme Lead
Oversee a divisional calendar team leads in order to allow Leads to have an overview of the upcoming engagements and improve planning process.
Coordinate the activities around planning and quarterly reviews by scheduling meetings collecting information reviewing templates collecting feedback and streamlining information received.
Coordinate and follow up on the agreed next steps taken in the Steering Team of the divisions culture programme; review the progress of the projects implementation lead on creation of communication material on the programme and support in integrating the programme with the wider activities promoted in the organization.
Oversee the development of user-friendly and visual material to support broader onboarding activities that will help new joiners understand WFP its rules and regulations.
Prepare internal and external-facing presentations on MSPowerPoint and other applications/tools as needed to support organization of meetings workshops events and all-hands sessions.
Take meeting minutes and assist with meeting facilitation when needed.
Manage files documents and confidential assets creating a secure repository for internal use.
Ensure that divisional activities within your remit and oversight follow WFP Rules and Regulations. Other responsibilities as required.
DELIVERABLES AT THE END OF THE CONTRACT
Successful and efficient coordination and tracking of divisional activities and events.
Drafting of reports research briefing and presentation materials including presentations to new staff and to external partners.
Reliable and timely organization of information communications confidential assets and other materials including consistent supervision of internal processes
QUALIFICATIONS AND EXPERIENCE REQUIRED
Education
Completed University degree in Business Management International ManagementInternational Relations Political Sciences or related field.
Work history
3 years of previous experience working in an administrative role and/or project management experience is highly desirable.
Technical expertise
Advanced computer skills in Microsoft Office applications: proficiency in Word and PowerPoint
Technically savvy with ability to use SharePoint and project management tool.
Demonstrated ability to work in a fast-paced environment.
Strong time management research & analytical skills.
Soft skills
Highly organized with exceptional planning skills to deliver on commitments.
Outstanding attention to detail.
Ability to think creatively and strategically.
Excellent communicator with ability to work collaboratively with colleagues across different cultures disciplines and time zones.
Motivated and friendly team player with the ability to contribute to a gender- balanced inclusive and sound working environment.
Outstanding organizational skills able to work to tight and multiple deadlines and prioritize workload.
Excellent written and verbal communication skills with all levels of management and staff.
Language(s)
Excellent command of spoken and written English
Intermediate knowledge of another official UN language would be a plus(Arabic Chinese French Russian Spanish).
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:
NO FEE DISCLAIMER
The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).
Once your profile is completed please apply and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time
Please contact us at in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.
Required Experience:
IC
Employment Type
Full-Time
