Project Manager -II (HYBRID)
Project Manager -II (HYBRID)
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Job Description
Job Title: Project Manager -II (Hybrid)
Location: Madison WI
Duration: 12 Months
Job Description:
To support this complex cross-divisional initiative the client requires a dedicated Project Manager
contractor to coordinate and oversee the work of the contractor team responsible for the planning and analysis phases of the project. These phases include:
- Gathering of system business and technical requirements
- Conducting a feasibility study
- Designing the future-state system architecture
- Developing cost estimates for system development/procurement and long-term maintenance
Additional Details:
This position will report to the client part of a contractor team that includes a Business Analyst and a Systems Architect. The team will also be supported by a part-time Project Manager from the client PMO who will help to connect this team to the internal stakeholders technical resources and subject matter experts throughout the department.
Knowledge Skills and Abilities:
- Project Manager capabilities with 11 years of experience.
- Capable of managing a project with up to ten (10) or more staff and/or a project with multiple subprojects.
Project Responsibilities:
- Managing all technical components and status reporting activities of the project.
- Coordinating contractor team and stakeholder engagement in collaboration with the assigned the client Project Management Office (PMO) Project Manager.
- Tracking progress toward milestones and deliverables.
- Supporting risk identification and mitigation efforts.
- Ensuring quality and alignment of system design with business needs and policy goals.
Project Description: Grant Administration System Modernization Project
The Client is undertaking a critical project to modernize and enhance our agencys Grant Administration System to be used to manage the full lifecycle of state and federally funded grant programs. The existing processes and systems are outdated relying heavily on manual workflows spreadsheets and disconnected tools that limit efficiency data accuracy and transparency.
The new Grant Administration System will serve as a centralized enterprise solution designed to:
- Streamline grant application review award and monitoring processes.
- Improve data management reporting and decision-making through integrated dashboards and performance metrics.
- Enhance compliance with state and federal regulations related to financial management auditing and transparency.
- Support improved communication and collaboration between grant program staff applicants award recipients and agency leadership.
- Integrate with existing financial systems to ensure seamless fund management payment processing and reconciliation.
This system will ultimately improve services to external grantees while providing internal staff with the tools and data they need to efficiently manage multiple funding sources grant programs and performance reporting requirements.
The Project Manager will play a key role in guiding this high-priority initiative coordinating business units IT staff and system vendors to ensure successful system design and selection. They will plan and coordinate work teams by following standard project management industry practices such as the PMIs framework with an understanding of business and technical objectives of the project working closely with the project sponsor. They will maintain an updated project work plan manage scope track schedule progress via appropriate metrics document risks and mitigation plans and implement a communication plan. They will build an effective team assign tasks to team members evaluate outcomes and communicate to stakeholders. They will be responsible for identifying tracking and resolving issues. They will provide technical support to project team members and rely on experience and judgment to plan and accomplish project goals
Top Required Skills & Years of Experience:
- Project Manager capabilities with 10 years of experience managing large complex projects from start to completion.
- 10 years of experience with Strong knowledge of project management methodologies and proven ability to create and manage project plans schedules budgets and risk logs.
- 10 years of experience managing a project involving multi-disciplinary teams and multiple business areas distributed throughout a large organization.
Nice to Have Skills:
- Professional certification in Project Management Lean Six Sigma or Change Management.
- Experience implementing or managing grant management systems or enterprise software.
- Familiarity with financial management systems and how they interface with grant management software.
- Experience working with government agencies particularly regulatory compliance or funding environments.
Employment Type
Full-time
