Office Manager
Office Manager
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Job Description
Job Posting Date: July 11 2025
Application Closing Date: July 25 2025
Hours:
Full-Time 11 month Onsite
Start Date: August 1 2025
Contract End Date: June 30 2026
Responsibilities
The Charlotte Lab School Operations Manager will have responsibilities in support of Labs operations vision which may include:
- Coordinate with the Director of Operations to develop and facilitate:
- School nutrition program execution including:
- Upload student information to TItan
- Process family applications in Titan
- Processing Direct Certifications in Titan extending benefits if applicable
- Provide administration and oversight of the daily breakfast and lunch operations;
- Ensure nutrition program documentation compliance;
- Provide the Head of Finance & Compliance with all required information related to monthly reimbursement processes;
- Maintain regular communication with families regarding balances in collaboration with the Head of Finance & Compliance;
- Ensure any nutrition and food-service areas and materials are in compliance with health and/or fire code requirements;
- Daily student attendance processes including:
- Student Late-Arrival: ensure proper sign-in procedures are followed distribute late passes and maintain safety and flow within the front office and lobby spaces during the high traffic late-arrival period;
- Student Early-Dismissal: develop and monitor early dismissal tracking systems verify identification call for students manage student interns through retrieval of students ensure proper sign-out protocols are followed and maintain safety and flow within the front office and lobby spaces during the high traffic early dismissal period;
- Process attendance excuses and communicate with families to ensure accurate attendance records;
- Assist with receptionist and student health duties as needed;
- School nutrition program execution including:
- Coordinate with the Director of Admissions & Student Records to develop and facilitate daily student record processes including:
- Maintain accurate student contact and emergency information in the front office;
- Efficiently navigate student information systems (i.e. Infinite Campus) to access required information in a timely manner;
- Communicate with other staff members regarding changes and updates to student records;
- Assist with the transfer of student records upon family request.
Take on other responsibilities as needed and as assigned to ensure student and school success.
Qualifications
Candidate MUST:
- Able to fulfill the responsibilities listed above;
- Hold a Bachelors degree from a four year institution or relevant qualifying experience;
- Maintain unquestioned integrity and commitment to Labs vision mission and growth;
- Maintain professional demeanor strong self-confidence;
- Hold excellent interpersonal verbal communication and written communication skills;
- Hold exceptional organization and prioritization skills in order to effectively meet competing deadlines;
- Have comfort with technology experience with Google Suite quick learner of various computer applications;
- Demonstrate experience in or passion for working with diverse populations.
In addition the Lab School Leadership Team will look favorably upon candidates who:
PREPARATION:
- Fluency in Spanish;
PERSONAL QUALIFICATIONS:
- Desire to work collaboratively with others in all aspects of the role;
- Display strong judgment and decision-making skills;
- Demonstrate ability to work in a dynamic fast paced start-up environment both independently and as part of a team.
MINDSET:
- Are motivated to work in an open progressive school environment;
- Are independent thinkers;
- Are reflective in their practices and have a growth mindset;
- Demonstrate flexibility and adaptability and ability to thrive in ambiguous situations;
- Demonstrate innovation and creativity;
- Take initiative are self-starters and demonstrate leadership skills;
- Have high energy humility and a good sense of humor.
Compensation
Charlotte Lab School offers competitive compensation commensurate with experience and education level using our
compensation rubric. All salaries are determined pending verification of experience by our Finance/HR divisions and Board of Directors budget approval. This role falls under pay grade 1S. The position also includes medical insurance for the employee with voluntary dental and vision plans and spouse/family coverage. Lab also provides access to a Flexible Spending Account for health and childcare expenses and an opportunity to contribute to a 403b retirement plan. Lab provides employees with 11 PTO days each year. Full time Charlotte Lab School faculty members also receive priority in the student admissions process.
Application Process
Please visit our Careers Page
to learn more about working at Lab and our Job Board to complete an application. You will be asked to include your resume and a detailed cover letter demonstrating your interest in working for Charlotte Lab School.
Charlotte Lab School is strongly committed to hiring a diverse and multicultural staff and we encourage applications from traditionally underrepresented backgrounds. Charlotte Lab School does not discriminate on the basis of race color gender handicap age religion sexual orientation national ethnic origin or any other reason prohibited by state or federal law.
Required Experience:
Manager
Employment Type
Full-Time
