Office Services Coordinator
Office Services Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Office Services Coordinator
We are a Florida business law firm with over 100 attorneys and offices in Miami Fort Lauderdale Tallahassee and West Palm Beach. We serve a diverse client base with a Florida focus and international scope. We practice throughout the U.S. and frequently handle matters in Europe Asia and South America.
Purpose of the Position
The Office Services Coordinator is responsible to provide administrative and clerical support to the team.
Responsibilities
- Scanning Printing Copying Mailing etc.
- Daily Morning Mail Pick Up from Post Office
- Distributing Incoming Mail (including Fed Ex UPS etc.)
- All Outgoing Mail (including Fed Ex UPS etc.)
- Mail Scanning (by request)
- Rounds (every hour)
- Trial Preparation (working overtime when needed)
- Copiers Maintenance (calling for service ordering toner troubleshooting etc.)
- Conference Room Set Ups
- Cleaning Kitchens Dishwasher and Conference Rooms
- Stocking Up Kitchen and Copier Stations
- Calling Couriers
- Hand Deliveries
- Bank Runs
- Coming in Early and Leaving Late (when necessary)
- Special Events Set Up (Including Cleaning)
- Working Overtime for Trials and Special Events
- Supplies Orders (office services and kitchen)
- Run Personal Errands for Staff
- Receptionist Coverage (when needed)
- Performs other duties as needed.
Education Experience Skills
- High School diploma or equivalent.
- At least 2 years of experience in Customer Service Reception or related area.
- Excellent verbal communication skills.
- Excellent interpersonal and customer service skills.
- Basic understanding of administrative and clerical procedures and systems.
- Proficiency with Microsoft Office Suite.
Physical Requirements
- Prolonged periods of physical activity such as
- lifting
- packing and unpacking
- setting up events and breaking down events
- carrying boxes
- standing
- cleaning
- restocking
- Must be able to lift up to 10 pounds
Required Experience:
IC
Employment Type
Full Time
