Office Coordinator
Office Coordinator
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Job Description
About OHaras Son Roofing
Since 1987 OHaras Son Roofing (OSR) has provided new commercial roof construction commercial roof replacement commercial leak repair service and preventative maintenance for commercial roofs. Headquartered in Chicago IL our team of 100 employees is dedicated to providing quality work with a strong focus on safety and communication.
As of 2025 OSR ranks among the Top 20 Roofing Contractors in the country. We specialize in the installation of numerous styles of roof applications and coatings. Additionally we provide extensive roof repairs OSHA-compliant safety items and renewable energy solutions.
OSR maintains branches throughout the country providing timely service and maintenance to our partners in each region of the United States.
Join Our Dynamic Team and Embrace Our Core Values!
At OHaras Son Roofing (OSR) we believe in Putting the Pedal to the Metal driving our success forward by continuously improving and never settling for average work. As a family-oriented company we embrace a No Jerk Zone fostering an environment of respect support and teamwork at every level. We value self-starters who take pride in their work go above and beyond for the team and seize opportunities to shape their future with us. If you share our commitment to doing all the little things well and being our customers preferred roofing contractor we invite you to apply.
Job Description
As the Office Coordinator you will be responsible for supporting front desk operations office administration and scheduling to ensure smooth and efficient operations. This role will play a key part in maintaining an organized and efficient workplace while supporting the Companys onboarding processes. Your expertise in administrative coordination and daily office support functions will contribute to the Companys success in fostering a productive and well-structured work environment.
Responsibilities
Front Desk and Office Support:
- Serve as the first point of contact for visitors ensuring a professional and welcoming environment.
- Answer and redirect incoming calls and emails in a courteous and efficient manner ensuring timely responses.
- Support administrative oversight of the Companys active directories monitoring inbound emails and phone calls and ensuring messages are relayed appropriately.
- Support incoming and outgoing mail including regular postage runs courier services and package handling to facilitate efficient correspondence.
- Support building security by monitoring the security system daily managing keyless entry and controlling access to the office.
- Assist employees with office-related concerns such as workspace needs IT support coordination and maintenance requests.
- Greet visitors promptly ensuring proper introductions are made and meetings are facilitated and scheduled.
Office Supplies Inventory and Record-Keeping:
- Maintain and monitor office supply inventory ensuring essential materials are always stocked.
- Organize and oversee routine office cleaning and maintenance services to ensure a clean safe and functional workspace.
- Track office assets including office furniture equipment and technology in conjunction with IT ensuring proper inventory documentation.
- Identify opportunities to improve office organization efficiency and aesthetics.
- Track and monitor office inventory.
- Maintain stock levels and support the restocking of essential office supplies.
Scheduling and Onboarding Assistance:
- Support recruitment by scheduling and coordinating candidate interviews ensuring timely and organized communication with hiring managers.
- Support interview logistics including calendar invitations room reservations and communication with candidates throughout the hiring process.
- Maintain and update internal and external job listings on the Companys website and external recruitment platforms.
- Assist HR with preparing distributing and scheduling onboarding materials including welcome packages and benefits information.
- Assist HR with onboarding email communications ensuring new hires receive all necessary information before their start date.
- Book travel accommodations for new hires as needed.
- Assist HR with administrative offboarding tasks as needed.
- Assist in facilitating new hire onboarding sessions and employee training logistics.
Event Planning and Coordination:
- Support the coordination of company-wide and department-specific events such as team-building activities holiday parties and employee appreciation events.
- Coordinate event logistics including venue selection catering transportation and budgeting.
- Support event-planning by tracking RSVPs event-related expenses and ensuring the smooth execution of all company events.
Additional Responsibilities:
- Assist with special projects and administrative initiatives as assigned by executives and HR.
- Continuously seek opportunities to improve office operations and efficiency.
- Handle additional responsibilities as necessary.
Requirements
- High school diploma required.
- Minimum of 2 years of experience in office and administrative coordination or a similar role.
- Strong organizational and time management skills with the ability to multitask and prioritize effectively.
- Excellent communication and interpersonal skills in writing and in person.
- Team player attitude is a must.
- Attention to detail and accuracy in administrative tasks.
- Experience maintaining office schedules and supporting travel bookings.
- Knowledge of office procedures policies and best practices for maintaining an efficient workplace.
- Proficiency in Google Workspace and related applications.
- Proficiency in Microsoft Office Suite a plus.
If you embody our core values of continuous improvement teamwork attention to detail and dedication to delivering consistent quality work we invite you to join our team at OHaras Son Roofing (OSR). Together lets strive for excellence and be the preferred roofing contractor for our valued customers.
What OSR Offers You (Full-Time)
- Flexible Work Environment
- 40 Hours PTO per Year Paid Holidays (First Year)
- 80 Hours PTO per Year Paid Holidays (Following One Year)
- Safety Equipment
- Medical Benefits - Partial Contribution:
- Medical Insurance: Aetna (EPO PPO & PPO HSA)
- Dental Insurance: Aetna (PPO)
- Vision Insurance: Guardian Insurance
- Retirement:
- 401k with up to 4% company match - after 1 year of continuous employment and 1000 hours worked
- Non-Contributory Benefits - Employer Paid:
- Life Insurance
- Accidental Death & Dismemberment (AD&D)
- Short Term Disability (STD)
- Long Term Disability (LTD)
- Quarterly Interactive Employee Events
About Our Hiring Process
We will share all the details on our company during the initial phone call. Maintaining your confidentiality is a priority so your resume will only be submitted with your approval. We will keep you updated throughout each step of the hiring process.
Please complete our online job application and send your resume in PDF format including a personal email address and mobile number where we can text or leave voicemails for you during regular business hours (8-5 pm CST). We appreciate your time and consideration of this career opportunity.
The preceding job description has been designed to indicate the general nature and level of work to be performed. It is not meant to be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.
OHaras Son Roofing is an Equal Employment Opportunity and E-Verify compliant Employer. Our company is a Drug Free Workplace. Candidates must be authorized to work in the U.S.
Required Experience:
IC
Employment Type
Full-Time
