Administrative Assistant
Administrative Assistant
Posted on :
14-07-2025
Employer Active
1 Vacancy
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Job Description
Description
Position at Thrive Pet Healthcare
Administrative Assistant
Location: Thrive Pet Healthcare- Support Office
Are you someone who loves creating welcoming spaces keeping things running smoothly and being the go-to person for making things happen Join us as our Administrative Assistanta vital role that brings energy organization and connection to our workplace.
In this role youll be the first smiling face our team members and guests see and the person everyone relies on to keep our office running with ease. Youll support our Executive Admin Team collaborate across departments and help us build a fun supportive and productive work environment.
What Youll Do:
- Greet guests and team members warmly to ensure everyone feels welcome and cared for
- Answer and route incoming calls emails and general inquiries
- Help guests and new hires navigate office logistics like parking and pet policies
- Track and forward client complaints to the right people for follow-up
- Manage mail deliveries and day-to-day communications
- Keep shared spaces stocked clean and organizedespecially the kitchen and breakroom
- Coordinate with vendors and facilities to support office maintenance and improvements
- Help plan and set up office events and celebrations
- Order and restock office and breakroom supplies daily
- Organize weekly team lunches and special office gatherings
- Bring our workplace culture to life with fun creative touches (think photo boards team memory walls etc.)
- Help new team members feel welcomed and supported during their first days
- Assist with scheduling meetings booking rooms and calendar coordination
- Support administrative tasks like managing expense reports internal systems and more
- Serve as a Notary (or be willing to become one!)
- Pitch in with various projects as needed
Who You Are:
- You have 13 years of experience in office administration hospitality or retail
- Youre organized proactive and love juggling multiple tasks
- Youre a problem-solver who isnt afraid to suggest new ideas
- You bring a warm friendly energy to your interactions
- Youre tech-savvycomfortable with Microsoft Office 365 and open to learning new systems
- Youre detail-oriented dependable and work well independently
- Youre comfortable handling sensitive or confidential information
- You enjoy being a culture champion and connector for the team
- Bonus if youre a Notaryor willing to become one!
If youre looking for a people-first role where every day brings something new and your work truly makes a difference wed love to hear from you!
Employment Type
Full-Time
Key Skills
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