Administrative Assistant IV, Government Affairs
Administrative Assistant IV, Government Affairs
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$ 70000 - 83000
1 Vacancy
Job Description
We seek a highly organized and proactiveAdministrative Assistantto provide top-tier support to the EVP Global Public Policy & External Affairs. This position will also provide administrative project management and event support for the Government Affairs Department as directed by the EVP Global Public Policy & External Affairs.
The ideal candidate will have a proven record of managing complex schedules handling sensitive information with discretion and providing seamless administrative support in a fast-paced corporate environment.
Key Responsibilities:
- Manage the EVPs calendar meetings and appointments ensuring optimal time management and prioritization.
- Coordinate and process department invoices payments compliance forms and internal reports.
- Plan and execute all aspects of EVPs travel including flight and hotel bookings itinerary coordination cost analysis and expense processing.
- Monitor and manage deadlines and deliverables to support regulatory and operational compliance.
- Maintain and manage spreadsheets tracking legislation progress for states Congress foreign countries and global laws as requested by EVP.
- Liaise between the EVP and internal/external stakeholders with professionalism and efficiency.
- Provide administrative support for two VPs located in Culver City CA consisting of scheduling and assisting with expense reports compliance forms and special projects as needed.
- Set up tours for visiting delegations of international federal state and local officials.
- Support screenings and other community outreach events that occur in both Washington DC and Culver City CA.
Qualifications:
- 7-10 years of experience in an administrative role supporting senior executives.
- Strong organizational and multitasking skills with a sharp attention to detail.
- Proficiency in Microsoft Office Suite and common business productivity tools (e.g. expense management software calendar systems).
- Excellent verbal and written communication skills.
- Ability to handle confidential information with integrity and discretion.
- Ability to work independently and manage projects as assigned.
- Ability to professionally interact with external/internal VIPs.
Preferred Qualifications:
- Experience working in a corporate or regulated industry environment.
- General interest/knowledge of politics and the political system.
- Familiarity with financial or compliance documentation and processes specifically Graphite invoice system.
- Bachelors degree or equivalent work experience.
Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race color religion sex national origin disability veteran status age sexual orientation gender identity or other protected characteristics.
SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.
To request an accommodation for purposes of participating in the hiring process you may contact us at
Employment Type
Full-Time
