Executative Assistant
Executative Assistant
Posted on :
13-07-2025
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1 Vacancy
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Job Description
Job Title: Executive Assistant
Pay: $24 - $28 per hour
FLSA Status: Hourly Non - Exempt
Reports to: Chief Service Officer
Company Summary:
Midwest Petroleum is a retail petroleum and convenience store chain based in St. Louis Mo. We began operating in 1946 and since 2002 the St. Louis Business Journal has recognized us as one of the top 150 privately owned businesses in St. Louis. Midwest Petroleum operates 60 stores within a 150-mile radius that employs approximately 600 employees. Midwest Petroleum markets fuel through the ZX Conoco and Phillips 66 brands.
Primary Purpose of Job:
As the Executive Assistant your primary responsibility is to support the assigned department through a variety of tasks related to organization and communication. Works well with a variety of tasks practices and procedures done to complete maintenance projects. Helps with organization and bookkeeping of all maintenance projects. Will help filter and direct work orders to maintenance members or to the Department Manager. Administrative Assistants are responsible for confidential and time-sensitive materials.
Essential Duties and Responsibilities:
Provide general administrative support including answering phone calls handling inquiries and managing the various calendars.
Coordinate job meetings including preparing agendas creating and distributing meeting minutes reserving facilities and sending invitations.
Attend meetings and take meeting minutes to go over with superiors.
Report Generating provide schedule updates progress tracking on projects schedule adjustments.
Update cost of projects - distribute and maintain tracking of all billing and/or invoices.
Organize and schedule appointments and meetings for MPC Senior Leadership.
Perform a variety of administrative tasks such as filing typing copying binding scanning and document creation.
Manage project documentation and maintain comprehensive and organized records.
Setting up new Projects including filing and retrieval of documents and project logs producing ongoing reports as requested.
Help coordinate permitting and licensing track progress relevant to projects as needed.
Help with document management reproduction automation etc.
Prioritize competing requests and job responsibilities based on urgency of requests.
Research special projects to gather information as needed.
Handle any other work that can be assigned at the supervisors discretion.
Education/Experience Qualifications
Bachelors in Business Administration or equivalent work experience
5 years as Special Project Administrator or Executive Administrator
General Skill Requirements
In addition to the Essential Functions and Qualifications listed above to perform the job successfully an individual must also possess the following General Skill Requirements:
Adaptability Adapts to changes in the work environment; Manages competing demands; Accepts criticism and feedback; Changes approach or method to best fit the situation; ability to work with frustrating situations; work under pressure and on an irregular schedule such as unscheduled overtime unanticipated changes in work pace; Works with numerous distractions.
Attendance and Punctuality Schedules time off in advance; Begins working on time; Keeps absences within guidelines; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Communications Expresses ideas and thoughts verbally; and in written form; Exhibits good listening and comprehension; Keeps others adequately informed; Selects and uses appropriate communication methods.
Cooperation Establishes and maintains effective relations; Exhibits tact and consideration; Displays positive outlook and pleasant manner; Offers assistance and support to co-workers; Works cooperatively in group situations; Works actively to resolve conflicts.
Job Knowledge Competent in required job skills and knowledge; Exhibits ability to learn and apply new skills; Keeps abreast of current developments; Requires minimal supervision; Displays understanding of how job relates to others; Uses resources effectively.
Judgment displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in the decision-making process; Makes timely decisions; ability to work with and maintain confidential information.
Problem solving Identifies problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Resolves problems in early stages; Works well in group problem solving situations.
Quality Demonstrates accuracy and thoroughness; Displays commitment to excellence; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly; Achieves established goals.
Concentration Maintains attention to detail over an extended period continually aware of variations in changing situations.
Physical Requirements
This position is performed in a fast-paced environment with frequent exposure to general office equipment beverage equipment coolers and any other site-specific equipment/factors. You could also encounter exposure to hazardous materials and loud noises. This job requires the ability to walk stand bend and reach regularly. Must be able to frequently be required to lift push or pull weight of at least 5 to 75 pounds. Ability to work in different Midwest Petroleum Stations. Reasonable accommodation may be made to assist an otherwise qualified individual in the performance of the job.
Employment Type
Hourly
Key Skills
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