Construction Legal Assistant
Construction Legal Assistant
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Job Description
Join our Real Estate Team as a Construction Legal Support Specialist located in our Miami office.
We are seeking a highly skilled professional who thrives in a fast-paced deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives adaptability and innovation we invite you to join our team.
This role will be based in our Miami office on an in-office basis. Regular in-office presence is required for day-to-day operations as well as for team meetings training opportunities and relationship building.
Position Summary
The Real Estate Construction Legal Support Specialist supports a broad range of practice-specific activities including business development managing day-to-day administrative and strategic initiatives managing workflow and preparation of client reports and documents. The role also requires the effective management of the professional responsibilities of the assigned attorneys including coordination with clients proactive management of attorney calendars and responsibility for monthly billing. Candidates must demonstrate professionalism excellent communication skills attention to detail technical savvy the ability to handle multiple priorities and work in an organized and efficient manner. Candidate should also be flexible to work overtime as needed.
Requirements
Qualifications
Skills & Competencies
Must be skilled in handling administrative tasks such as attorney time entry travel arrangements and processing of invoices and expenses.
Problem-solving ingenuity and ability to prioritize and manage multiple activities.
Must be a self-starter organized able to work with a minimum of supervision.
Strong attention to detail organizational skills and ability to manage time effectively.
Outstanding interpersonal communication skills both written and oral including solid composition research and editing skills.
Position also requires the ability to work under pressure to meet strict deadlines.
Education & Prior Experience
Bachelor s Degree or equivalent experience is preferred
The ideal candidate will have five or more years of experience working in a medium to large sized law firm in the firm s Real Estate department.
Bilingual (English/Spanish) preferred as is experience with iManage.
Technology
Proficiency with Windows-based software and Microsoft Word Excel and Outlook required
Computer proficiency in the Microsoft Office Suite applications including Word PowerPoint Excel and Outlook.
Qualifications Skills & Competencies Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation. Effectively prioritize workload and adapt to a fast-paced environment. Highly motivated self-starter who can work well under minimal supervision, as well as take a proactive approach in a team setting. Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines. Strong analytical and problem-solving skills Takes initiative and uses good judgment, excellent follow-up skills. Must be proactive in identifying billing issues and providing possible solutions. Must have the ability to work under pressure to meet strict deadlines. Ability to establish and maintain positive and effective working relationships within all levels of the firm. Education & Prior Experience Bachelor s Degree or equivalent experience in Accounting or Finance Minimum 3+ years of experience as a Legal Biller required. Technology Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required Aderant or Elite/3E preferred, Prebill Viewer, E-billing Hub, Bill Blast Proficiency in Excel required.
Employment Type
Full Time
