Accounts Receivable Billing Representative
Accounts Receivable Billing Representative
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1 Vacancy
Job Description
The Billing Representative is responsible for coordinating and performing invoicing and related accounting functions within the Finance departments management of the invoicing process. The individual must abide by current policies or seek management approval. The Billing Representative is also responsible for the timely processing of adjustments to clear customer invoices and deductions and the related preparation of the packets to support the Deductions Resolution function.
Essential Duties and Responsibilities
1. Invoice all orders shipped daily by using shipment reports from the various warehouses received via e-mail (EDI transmissions) performing price review in OPGO or by using customer portals. Serve as a resource to plant personnel as needed for their release of orders for auto invoicing.
2. Review reports daily for orders shipped but not invoiced and communicate with Customer Service to ensure issues are resolved and orders are invoiced on a timely basis.
3. Use the IBM system to obtain Accounts Receivable and shipment information as part of the invoicing credit entry or deduction research process.
4. Prepare Cancel/Rebill Requests Full Cancel Requests and Miscellaneous Invoice Requests. Review all requests for appropriate back-up and approvals and enter into the IBM system.
5. Index and file shipping documents using SimpleIndex and/or other document management application for audit and research purposes.
6. Enter approved credit and debit requests into the IBM system related to deductions.
7. Organize supporting documentation and prepare PDF packets to support customer deductions added to accounts.
8. Ensure all invoices and credit/debit requests are processed at month-end for proper accounting controls.
9. Other duties as requested by management.
Qualifications :
Education: High School Diploma with equivalent experience. College Degree in Business or Accounting related fields preferred.
Related Experience: 2-3 years accounts receivable billing or other accounting experience required.
Equipment/Software Skills: Data Entry accuracy and speed. Strong PC skills Microsoft Office Suite (Word Excel and Outlook primarily). Must be able to quickly learn new system applications.
Experience working with databases and exporting to Excel is preferred.
Competencies
Problem solving - Identify and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions and directs their implementation. Strong attention to detail.
Communications - Able to communicate clearly tactfully and succinctly in a variety of communication mediums settings and styles; listens and gets clarification; responds well to questions; edits work for spelling grammar; presents numerical data effectively.
Judgment - Displays willingness to make good and accurate decisions in a timely manner; exhibits sound and accurate judgment; makes timely decisions; understands and follows company policies.
Teamwork - Supports co-workers and understands the importance of working effectively within a group; functions as a team member; able to participate and abide by current policies and procedures.
Organization - Good organizational skills with strong discipline and work ethic to consistently meet deadlines with a high degree of accuracy.
Additional Information :
Physical: Typical activities may include prolonged periods of sitting or standing using a computer and occasional movement within the workplace. May require lifting or moving items up to 25 pounds.
Sensory: Requires clear verbal and written communication skills to interact effectively with team members and others. Active listening and attention to detail are essential.
Mental/Reasoning: Must be able to prioritize tasks manage time effectively and adapt to changing demands. Requires strong organizational skills dependability and the ability to work independently or as part of a team. Must demonstrate sound judgment professionalism and discretion.
Benefits: Medical Dental Vision
Stratas Foods is an equal opportunity employer and will not discriminate against any applicant or employee in any manner prohibited by law including but not limited to on the basis of race or color religion gender age genetic information national origin/ancestry mental or physical disability family status/marital status military/veteran status and any other legally protected status.
Pay Transparency Nondiscrimination Provision-The Employer will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the Employers legal duty to furnish information. 41 CFR 60-1.35(c)
Stratas Foods Applicant Request for Accommodation Form: Foods California Privacy Rights Act Policy: Work :
No
Employment Type :
Full-time
Employment Type
Full-time
