Staff Accountant
Staff Accountant
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Job Description
Allen & Shariff is an international MEP engineering firm providing consulting and design services in the United States and Mexico and project management services in the Middle East. Our mission is to engineer an exceptional level of personal care and connection designed to help our clients employees and communities thrive. We have fun at work doing what we love to do and are proud to be certified as a Great Place to Work.
Allen Shariff is seeking an experienced and responsible Staff Accountant to handle Accounts Receivable and Client Billing in addition to other related tasks. Strong attention to accuracy is essential as is initiative and the ability to learn quickly.
Key Responsibilities:
- Prepare and submit timely accurate invoices based on contract terms (lump sum T&M or percentage complete).
- Manage database of invoicing standards per client relationship or project to ensure accurate current and future invoicing.
- Coordinate with project managers to ensure proper billing setup coding and documentation.
- Monitor and manage AR aging; initiate collection follow-ups and resolve client discrepancies professionally.
- Maintain billing schedules track reimbursable expenses and ensure proper documentation is attached.
- Ensure compliance with client billing requirements including PO numbers billing formats or portals (i.e. Coupa Project Teams).
- Process cash receipts and apply payments to open invoices in accordance with accounting policy.
- Reconcile AR subledger to the general ledger during month-end close.
- Provide monthly reporting on AR metrics billing forecasts and project invoicing status to management.
- Contribute to continuous improvement of AR and billing workflows to increase efficiency and accuracy.
Requirements
Qualifications:
- Bachelors degree in Accounting Finance or related field (or equivalent professional experience).
- 2 years of AR or billing experience in a professional services or engineering/consulting environment.
- Familiarity with cost-plus contracts and multi-phase project billing structures.
- Experience with Deltek Vantagepoint strongly preferred.
- Proficiency in Microsoft Excel
- Strong communication and client service skills.
- Exceptional attention to detail time management and organizational skills.
Preferred Qualifications:
- Experience working in a multi-office engineering or AEC firm.
- Prior exposure to Deltek billing modules or custom billing formats for municipalities or large institutional clients.
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Benefits
- Bonus Pay
- Generous Paid Time Off
- At least 7.5 holiday days
- Employee Referral Program
- Medical Insurance
- Company contribution to Health Savings Account
- Healthcare Flexible Spending Account
- Dependent Care Flexible Spending Account
- Commuter Benefits
- Employee Assistance Program
- Wellness Platform with Rewards
- Dental Insurance
- Vision Insurance
- Life and AD&D Insurance
- Short & Long-Term Disability Insurance
- 401(k) Plan with Company Match
- Tuition Reimbursement Program
- Professional Development Assistance
- Paid Pregnancy Leave
- Paid Parental Leave
- Paid Community Service Day
Required Experience:
Staff IC
Employment Type
Full-Time
