Birth Certificate Registrar
Birth Certificate Registrar
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Job Description
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
SummaryResponsible for maintaining and overseeing the registration of births within a specific jurisdiction typically at a government agency or vital records office. The primary role of a birth certificate registrar is to accurately record and document the details of a newborns birth ensuring the information is properly recorded and accessible for legal and administrative purposes.
Does this position require Patient Care
No
Essential Functions
-Collect and verify all necessary information related to a newborns birth including the names of parents date and time of birth location of birth and other relevant details.
-Ensure that all information provided is accurate and complete.
-Enter the birth details into the registration system or database ensuring the information is properly recorded and organized.
-Maintain accurate and up-to-date records of all births registered.
-Adhere to legal guidelines and regulations pertaining to birth registration ensuring that all necessary procedures and documentation are followed in accordance with the applicable laws and regulations of the jurisdiction.
-Verify the authenticity of documents submitted for birth registration such as identification of parents marriage certificates or other required documents.
-Cross-check information provided with other relevant records ensuring accuracy and consistency.
-Provide assistance and guidance to individuals seeking to register a birth or obtain a birth certificate.
-Maintain strict confidentiality of birth records and personal information following established protocols and procedures to protect sensitive data.
-Collaborate with other government agencies healthcare providers and relevant stakeholders involved in the birth registration process.
Qualifications
Education
Associates Degree preferred
Licenses and Credentials
Notary Certification is required within 90 days of hire (NWH will reimburse employee expense)
Experience
Administrative Assistant Experience 1-2 years preferred and Medical Office/Hospital/Managed Care Experience 1-2 years preferred
Knowledge Skills and Abilities
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Excellent interpersonal and customer service skills.
- Excellent verbal and written communication skills.
- Ability to work independently.
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Employment Type
Full-Time
