PS Administrative Assistant PFT

THE UNITED COUNTIES OF LEEDS AND GRENVILLE PARAMEDIC SERVICE invites applications for:

PARAMEDIC SERVICES

Administrative Assistant

Permanent Full-time

Start Date: August 11th 2025

2025 Salary Grid 4: $31.91 $37.98

Location: Brockville Ontario

POSITION SUMMARY:

Reporting to the Deputy Chiefs the Administrative Assistant position provides a variety of administrative clerical scheduling and reception functions to support the Leeds Grenville Paramedic Service including; supporting and enhancing the functionality of scheduling/staffing development and support of shared digital documentation and related platforms and other duties as assigned.

QUALIFICATIONS:

Education Certification & Licenses

• Post-secondary diploma in business or administration-related field or equivalent combination of education and related experience will be considered.

Experience

• Preferably minimum 3 years experience in business administration health care administration or related field.

Knowledge Skills Abilities & Competencies

• Excellent interpersonal communication and organizational skills.
• Demonstrated creative research and analytical skills.
• High level of initiative resourcefulness and independent judgement.
• Strong situational awareness and effective relationship building with internal and external partners.
• Effective oral and written communication skills and the ability to efficiently and professionally handle client requests.
• Strong sense of confidentiality and tact when dealing with sensitive personal health information.
• Strong attention to detail and the ability to proof-read effectively.
• Ability to remain composed during time-sensitive stressful and fast-paced situations.
• Understanding of relevant Counties structure programs by-laws and legislation and knowledge of local municipal government in the surrounding area.
• Ability to work within a team and independently including the ability to multi-task prioritize and manage frequent interruptions.
• Demonstrated computer literacy and an excellent working knowledge of various software applications including Microsoft Office Sharepoint MSTeams Adobe Acrobat iCreate eSCRIBE FileHold and social media platforms.
• Valid Criminal Records check recent within 6 months.

SUMMARY OF POSITION RESPONSIBILITIES:

1. Support for staff scheduling with regular analysis of system data to identify trends and preparation of related reports.
2. Process information requests utilizing third-party database resources and create/maintain tracking systems as requested and/or required.
3. Perform research and analysis on legislation policy and information documents as assigned.
4. Prepare correspondence and other required internal and external communications notices and reference documents in consultation with the Superintendent Group and Senior Leadership Team.
5. Perform regular updates to the online calendars and schedules.
6. Prepare and maintain documents related to timesheets.
7. Prepare and maintain documents related to Ministry reporting.
8. Ensure adherence of branding to all standard communication formats.
9. Undertake special projects as assigned.
10. Order and maintain office equipment and supplies.
11. Perform file maintenance including filing using TOMRMS scanning of documents and tracking records.
12. Assist with the preparation of agendas minutes and resolutions for Council and Committee meetings as required.
13. Assists in preparing and distributing advertisements and public notices as assigned.
14. Acquires and maintains a current knowledge of Counties policies procedures programs and services and relevant by-laws.
15. Responsible for main reception functions including responding to telephone walk-in and email inquiries faxes and directing these inquiries to the relevant department or individual staff person.
16. Responsible for receiving sorting date-stamping and distributing incoming mail and documents.
17. Other related duties as requested and required.

The foregoing Job Description reflects the general duties necessary to describe the principal functions of the job identified and shall not be construed to be all of the work requirements that may be inherent in this classification.

How to Apply:

Applications should be marked Competition # PSADM001244PS Administrative Assistant PFT and submitted online with cover letter and resume to the job posting on the Careers section of our website at View our Job Opportunities on/before July 21st 2025 @ 4 PM EST

Applicant information is collected under the Freedom of Information and Protection of Privacy Act (FIPPA) and will only be used for candidate selection.

Accommodation at the United Counties of Leeds and Grenville

The United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request and will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Applicants are required in advance to make any accommodation request know to Human Resources by contacting the department at 1- or the Bell Relay Service. Human Resources will strive to provide reasonable and appropriate accommodation for all applicants during the recruitment and selection process which will ensure the process is conducted in a fair and equitable manner.