Receptionist (Part-Time)
Receptionist (Part-Time)
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Job Description
Location:Washington DC
Schedule: 3:00 PM to 7:00 PMadditional hours as required.
FLSA:Non-Exempt
Position Type:Part-Time
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States Europe Asia and the Middle East. We are currently seeking a part-time Receptionist reporting to the Regional Manager of Conference and Guest Services.
The role will reside in the Washington DC hours and work 3:00 p.m. to 7:00 p.m. Monday through Friday. The role will be responsible for handling the office reception areas answering internal and external switchboard calls and performing other general reception are expected to perform all responsibilities with a commitment to providing superior service to the firms attorneys advisors and staff and maintaining an atmosphere of teamwork and continuous improvement.
Key responsibilities of this position include:
- Greet welcome and announce clients and visitors to the office.
- Answer telephones (internal and external calls); take and transmit messages to office personnel clients and visitors.
- Assign visiting attorney offices maintain the log.
- Serve as Receptionist for special office events (conferences symposia training programs) and direct outside visitors to their destinations.
- Utilize EMS to book conference rooms for meetings.
- Notify Office Administrator of security concerns.
- Perform clerical and administrative projects as assigned by supervisor.
Qualifications (Experience Knowledge Skills & Abilities):
- High School Diploma or equivalent.
- Minimum of 2 years experience as a receptionist preferably in a law firm or other professional services environment.
- Extensive knowledge of and proficiency on telephone and voicemail systems including basic and advanced functions.
- Articulate telephone manner and oral communication skills.
- Thorough knowledge of office procedures for conference room and food service scheduling.
- Ability to handle difficult situations with discretion tact and diplomacy.
- Familiarity with office and firm personnel.
- Familiarity with office space (location of specific departments offices conference rooms etc.).
- Demonstrated professionalism poise and confidence.
- Proficient knowledge of EMS a plus.
- Ability to operate office equipment and technology used on a regular basis including computers and telephones.
- Ability to read comprehend and follow instructions.
- Ability to respond to changing priorities.
- Ability to handle many tasks simultaneously.
- Ability to perform clerical tasks with a high degree of accuracy.
- Ability to work with a wide range of people in a team setting.
- Ability to establish effective working relationships with clients vendors and others outside the firm.
- Ability to establish effective working relationships within the department office and firm.
- Strong service orientation.
- Legible handwriting.
- Excellent organizational and record-keeping skills.
- Commitment to professional growth and development.
The base hourly rate range for this position in Washington DC is $23.00-$33.00.
Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility.
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Employment Type
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