Senior Administrative Assistant, Genetics
Senior Administrative Assistant, Genetics
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Job Description
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
The Center for Data Sciences (CDS) is a unique collaboration between the Department of Medicine at BWH (Division of Genetics) Harvard Medical School and the Broad Institute. The goal of the center is to foster interdisciplinary and quantitative disease-oriented research. This individual will work in close communication with the CDS Director Dr. Soumya Raychaudhuri to manage his schedule and assist in general administrative support for the BWH CDS consisting of the Raychaudhuri Loh and Korsunsky lab groups.The ideal candidate has experience in administration within a research division and can multi-task effectively to successfully manage a complex and often evolving calendar. In addition providing operations / facilities support having superb organizational and team building skills and a commitment to working with a group of highly motivated scientists and administrative professionals is a must. This position requires a high degree of initiative and independent judgment as well as the upmost discretion and professionalism.
Qualifications
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Responsible for the smooth operation of the Raychaudhuri lab including scheduling meetings and managing Dr. Raychaudhuris calendar. Follow up on action items and other miscellaneous activities. Bring to the PIs attention all matters that require his/her review and/or action. Keep the PI informed about any staff issues in a timely manner.
Serves as a point of support for lab members on any administrative issues. Assists staff with any organizational/policy/procedure questions.
Assist as needed with arrangements for seminars and conferences including travel
Itineraries event coordination reservations and deposits employee reimbursements. Provide routine administrative support such as: typing emails and letters and taking and distributing messages.
Support required outfitting of labs by assisting researchers as needed with placing orders for
equipment laboratory and office supplies. Interface with vendors manage orders and liaise
with Accounts Payable and Purchasing Departments as needed. Process all check requests invoices and expense reports in a timely manner.
Perform all other duties and assignments and special projects as requested
Qualifications
Associates Degree required Bachelors degree preferred
3 years of related experience required; executive calendar management experience is a huge plus
Experience with the administrative aspects of a research lab preferred
Experience with MGB Healthcare Systems (Workday) helpful
Additional Job Details (if applicable)
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: (MUST be realistic neither overstated nor understated and related to the essential functions of the job.)
High degree of independence initiative and problem-solving ability
Computer proficiency required
Careful attention to detail and organizational skills
Ability to prioritize among many tasks to work quickly under pressure.
Excellent communication and interpersonal skills collaborates well with others.
Ability to demonstrate high degree of professionalism and discretion
Ability to prioritize tasks and set deadlines
Experience with MGB Healthcare System a plus
Knowledge of bookkeeping and accounting principles practices and software.
Ability to take initiative and capable of multi-tasking
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
Senior IC
Employment Type
Full-Time
