Legal Clerk I - Civil Motions Program - Office of Judicial Records, Civil Division

Position Summary

An employee in this position is considered a valuable member of a team and provides support to Civil Division Court staff. Duties are performed following well-established procedures including processing legal documents with or without close supervision. Work is performed under the immediate supervision of the office manager and assistant manager.

In order to apply and be considered for this position please visit to complete an application and upload a resume.

Essential Functions

The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

• Searches names cases and judgment indexes to serve the court users with information.
• Instructs court users on proper procedural steps to file documents that comply with the rules of civil procedure.
• Resolves and responds to inquiries via telephone email and in-person from the judiciary and court users concerning court documents or actions especially docketing scheduling and assignments for the Civil Motions Program.
• Examine legal documents (motions/petitions and all related filings such as answers/responses/replies) to determine that the documents comply with the rules processes and procedures for filing.
• Returns incorrect legal documents to the e-filing users for appropriate action if necessary.
• Responsible for processing rules and orders for emergency filings.
• Responsible for explaining the emergency motion process to the filing party via telephone email or in-person.
• Processes court orders issued by the judiciary to ensure the proper statuses of cases and motions/petitions as well as scheduling hearings.
• Assigned to courtrooms to assist the judiciary and other court personnel with cases orders and/or hearing dates.
• Assigns motions/petitions to the judiciary.

MARGINAL FUNCTIONS:

Answers the telephone daily.

Provides general information pertaining to assigned function.

Replenishes computer printer copier or fax machine paper supplies.

Performs other duties as assigned.

ENVIRONMENTAL CONDITIONS:

Standard courtroom and office conditions.

Contact via telephone email and in-person with diverse court users daily.

In order to apply and be considered for this position please visit to complete an application and upload a resume.

Competencies Knowledge Skills and Abilities

• General knowledge of court system purpose and record keeping processes.
• Ability to write legibly.
• Ability to provide information clearly and concisely both orally and in writing.
• Ability to recognize different types of civil documents and legal instruments necessary to effectively perform the docketing function.
• Ability to learn to extract and summarize information from legal instruments in order to fulfill the requirements for docketing and indexing legal information.
• Ability to learn and comply with applicable rules regulations and procedures as they apply to posting information into dockets and indexes pertinent to the assigned function.
• Ability to establish and maintain effective working relationships with coworkers and the general public.

In order to apply and be considered for this position please visit to complete an application and upload a resume

Qualifications :

1. High school diploma or equivalent and one to two years of progressively responsible clerical experience processing legal instruments and documents.

OR

1. Equivalent combinations of training and experience providing the characteristics required to perform the essential functions of the class may substitute for those listed.
2. Successful completion of a criminal background investigation.
3. Ability to perform the essential functions of a position in this class.
4. Covid-19 Vaccination is recommended.

Additional Information :

In order to apply and be considered for this position please visit to complete an application and upload a resume.

Salary Range: $38342 - $41676

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTAs Key Advantage program. Employees can ride on SEPTA buses subways trolleys and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 4 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation sick leave and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses extending not only to City employees but in some cases spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

Effective May 22 2023 vaccinations are no longer required for new employees that work in non-medical non-emergency or patient facing positions with the City of Philadelphia. As a result only employees in positions providing services that  are patient-facing medical care (ex: Nurses doctors emergency medical personnel) must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race ethnicity color sex sexual orientation gender identity religion national origin ancestry age disability marital status source of income familial status genetic information or domestic or sexual violence victim status. If you believe you were discriminated against call the Philadelphia Commission on Human Relations at or send an email to

For more information go to: Human Relations Website: Work :

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