Executive Assistant to Division President

Work Schedule

Environmental Conditions

Job Description

How youll make an impact

Thermo Fisher Scientific Inc. seeks an Executive Assistant for the Clinical Diagnostics Division. Support leaders and managers coordinate communication with various collaborators. Use time management and organization skills for successful execution.

What You Will Do:

• Ensure the President arrives promptly to all destinations through planful meeting scheduling and arrangement of complex global multi-city travel.
• Develop understanding of the business priorities and goals for the function; use knowledge and understanding in prioritizing meeting requests.
• Schedule and coordinate complex executive meetings bringing together geographically dispersed teams managing logistics and documenting follow up activities.
• Collaborate and build relationships to achieve results in a global-matrixed organization undergoing change and transformation.
• Complete projects and special assignments by establishing objectives determining priorities managing time gaining cooperation of others monitoring progress and problem-solving.
• Research compile summarize and analyze information to make decisions find answers and respond to various inquiries from internal and external customers.
• Apply the full suite of Microsoft office products to prepare high quality correspondence reports and presentations.
• Manage expense reporting process vendor invoices and support annual budget process.
• Personally takes care of many matters and questions including answering substantive questions requiring technical knowledge but can often require research and follow up
• Proactively handles projects deliverables and due dates contacting project owners partners customers and team members as required to achieve set deadlines successfully.
• Attends meetings and prepares minutes.
• Demonstrates both the flexibility and adaptability required to meet the dynamic nature of the business
• Maintains confidential files and records.
• Coordinate with other Executive Assistants and Administrative Staff to cover the area that is unavailable due to illness vacation or other special circumstances.
• Occasional travel coordination support after hours and on weekends.

How You Will Get Here:

• Associates Degree or equivalent experience (5 or more years) Bachelors degree or equivalent experience preferred
• 8 years of executive assistant experience in a professional office environment large organization preferred with 4 years providing direct C-level support.
• Demonstrated experience in working independently to identify analyze and solve problems with creative solutions.
• Skilled and experienced in the art of organization and time management to balance multiple priorities with competing deadlines.
• Excellent written and verbal communication skills. Infallible proof reading and spelling.
• Excellent judgment tact and diplomacy skills in dealing with internal and external customers as well as the ability to handle highly confidential and proprietary information.
• Flexible and adaptable with the ability to respond to last-minute changes while maintaining poise and a positive can do attitude
• Extensive international travel management with VISA administration experience.
• Expert level skills in all Microsoft office suite products including Power Point Excel Outlook Visio
• Experience with Workday preferred
• Experience with Concur

Thermo Fisher Scientific Inc. is an equal opportunity employer and offers reasonable accommodations for individuals with disabilities throughout the application process. If you require assistance or accommodation please contact us at 1-*. We value diversity and welcome individuals from all backgrounds to join our team.

Apply today at to be part of our mission to make the world healthier cleaner and safer!

Compensation and Benefits

This position may also be eligible to receive a variable annual bonus based on company team and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on which includes:

• A choice of national medical and dental plans and a national vision plan including health incentive programs

• Employee assistance and family support programs including commuter benefits and tuition reimbursement

• At least 120 hours paid time off (PTO) 10 paid holidays annually paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave) accident and life insurance and short- and long-term disability in accordance with company policy

• Retirement and savings programs such as our competitive 401(k) U.S. retirement savings plan

• Employees Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits please visit: