Institutional GME Manager

• Manages GMEC agenda and meetings monthly ensuring compliance with ACGME requirements and institutional policies.
• Maintains accurate meeting minutes documenting ACGME institutional requirement fulfillment and attendance.
• Oversee administrative processes related to GMEC responsibilities advising faculty on new programs changes in resident/fellow complement program structure and new program directors.
• Ensure GMEC membership is complete and compliant with ACGME institutional requirements.

• Serves in a matrixed supervisory capacity over program coordinators to monitor processes in meeting common program requirements.
• Trains and provides support on computer programs such as New Innovations Thalamus NRMP AMA Education Modules ERAS ECFMG (Exchange Visitor Network) ADS and ACHE Library Services.
• Supports programs with onboarding of all new residents and fellows including providing guidance with the onboarding of residents with J-1 visas (ECFMG/EVN).
• Collaboratively works with GME leaders and program coordinators to ensure compliance with requirements such as Milestones evaluations program and institutional reviews and surveys.
• Tracks and ensures faculty meet scholarly activity requirements by assisting the development of opportunities through faculty development grand rounds and research symposiums.
• Responsible for the planning and implementation of resident forums that meet accreditation requirements.
• Ensures all program requirements are fulfilled to support the educational needs of both faculty and residents.

• Ensure all PLAs are executed up-to-date and accurate in ADS for programs and sites.
• Maintains documentation of PLAs and track renewal deadlines.

• Oversee ACGME ADS system providing technical support to programs for submissions and updates.
• Maintains GME accreditation and GMEC records including communications and accreditation actions.
• Ensure programs comply with ACGME updates surveys and evaluations.
• Analyze data for the Annual Institutional Review (AIR).
• Receive review and validate program director reports.

• Supports the strategic planning and oversight of CE functions.
• Provides training on learning management software and assists in managing CE credit reporting.
• Ensures CE activities comply with accreditation standards resolving compliance issues.
• Manages CE applications documentation and accreditation updates.
• Collaborates with content experts to design and implement continuing education programs that target gaps in health care providers knowledge competence and performance.
• Collaborate with stakeholders to develop faculty development programs to enhance the teaching skills and clinical skills of all faculty

• Develop procedures for the institutional GME Department and participate in strategic planning.
• Develops and designs content for GME Quarterly Newsletter.
• Builds strong relationships with Program Directors and Coordinators as the liaison from ARCOM.
• Manages GME diplomas CME certificates and special awards.
• Plays a key role in orientations ACGME site visits and maintaining current knowledge of licensure and immigration requirements.
• Remains current with accreditation requirement standards update institutional policies and communicate changes to GME leaders and support staff at the institutional level and program level.
• Oversee program databases coordinate electives and process professional memberships.
• Supports programs with resident travel for conferences IRB submissions and poster/abstract submissions.
• Reviews documents for completeness collaborates with departments and manages multiple tasks under tight deadlines.
• Manages content for the GME website.
• Organizes and leads monthly meetings and training sessions for coordinators.
• Other duties as assigned by the Director of GME and CME or their designee.

• Bachelors degree in medical education or other related field or equivalent relevant work experience.
• At least one year of residency program coordinator experience.
• Ability to train new users on ACGME Accreditation Data System (ADS) New Innovations Thalamus NRMP AMA Education Modules ERAS ECFMG (Exchange Visitor Network)
• Advanced computer skills; proficient in MS Office.
• Demonstrated proficiency using online resources.
• Ability to learn new software programs and activities evolving in higher education.

• Experience with maintaining accreditation.
• 3-5 years of residency program coordinator experience.
• TAGME Certification and/or CHCP credential.
• Familiarity with basic descriptive and inferential statistics.

• Demonstrate proficiency in computer skills i.e. Microsoft Office.
• Display professionalism for the college in all communication and interaction.
• Ability to maintain confidentiality and privacy.
• Ability to prioritize and organize numerous and varied assignments.

• Ability to orally communicate effectively with others with strong interpersonal skills and customer service orientation.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• Ability to understand oral and written information using the English language and organize thoughts and ideas into effective forms of communication.
• Ability to make decisions which range from moderate to a significant impact on the immediate work environment as well as outside contributors.
• Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
• Strong organizational skills.

• Intuitively able to reason analyze information and events and apply judgment in order to solve problems of both a routine and complex nature.
• Expertise in negotiation.

• May be exposed to short intermittent and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies to include but not limited to pens pencils calculators computer keyboards telephone etc.
• May be required to transport oneself to other campus offices conference rooms and on occasion to off-campus sites to attend meetings conferences workshops seminars etc.
• May require significant travel or work away from campus.
• Requires attendance at events representing ACHE both within as well as outside of the college setting.
• Frequently required to work at a desk conference table or in meetings of various configurations.
• Frequently required to see for purposes of reading matter.
• Frequently required to hear and understand speech at normal levels.
• Occasionally required to lift items in a normal office environment.
• Frequently required to operate office and presentation equipment.

Required Experience:

Director