Student Affairs Program Assistant

Reporting to the Student Affairs Strategic Initiatives & Operations Manager the Student Affairs Program Assistant provides administrative and logistical support to the Student Affairs administration by coordinating and executing administrative procedures relating to payroll staff schedules leave and absence tracking other human resources functions under the direction of the Manager. This role also provides scheduling assistance purchasing and event logistics for Student Affairs programming. This role also has responsibility to managing the AVPs schedule and support the calendars of other administrative employees as required as well as coordinating meetings preparing meeting agendas note-taking and maintaining accurate and organized digital filing systems. The Program Assistant also provides support in relation to student employees within Student Affairs by assisting in the onboarding process preparing employment contracts completing work-study workflows submitting payroll etc. This role supports Student Affairs events through logistical organization and technical supports including room bookings equipment arrangements and marketing/promotional assistance. Providing assistance with data collection and reporting in relation to Student Affairs services is also an integral part of the responsibilities.

What Youll Be Doing

• Supporting the recruitment hiring and onboarding of student leaders/employees within Student Affairs.
• Assisting with preparation of contracts organization of time tracking (leave and absence reporting) and payroll for Student Affairs including student employees.
• Coordinating purchasing and expense reporting for the department. Maintaining employee records and confidential information.
• Organizing and supporting events and programming for Student Affairs including logistical arrangements for in-person and virtual events marketing promotion and registration technical support.
• Supporting data collection for programs and events including event participation and preparation of reports for service areas in collaboration with managers.
• Providing confidential executive and operational support to the AVP Student Experience and Student Affairs team including project support (research consultation with internal/external stakeholders synthesizing of information drafting related documentation) and coordinates schedules and maintains a central information sharing system for communication and departmental tracking activities.
• Other duties as required
  

About You

You are an analytical thinker and have a knack for thinking critically when solving problems and making sound decisions.

You exercise sound judgement and your sharp problem-solving skills along with your flexibility and resourcefulness allows you to solve challenges in a creative way to help advance organizational goals.

You are highly collaborative and have excellent communication and interpersonal skills which combined with your professionalism discretion diplomacy and tact empowers you to build relationships and create and maintain a positive organizational culture.

You enjoy multi-tasking prioritizing balancing and managing multiple complex and competing demands and projects while staying organized to effectively meet a demanding workload in a fast-paced environment.

You are self-directed action oriented with an ability to establish priorities and work independently with minimal supervision.

The successful candidate will also meet the following qualifications:

• 2-year diploma in office administration or a related field
• Minimum of 1-year of experience in an office administrative setting(equivalency considered)
• Experience in a post secondary setting is an asset
• Strong organizational communication and time management skills
• Ability to prioritize tasks and manage ones own time effectively to meet deadlines
• Ability to handle confidential information with discretion and professionalism
  

Who We Are
Every member of the Sheridan community is passionate about the transformational role we play in peoples lives. Our strategic plan Sheridan 2027: Forging the Future ( charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses were making meaningful strides towards developing an equitable and inclusive community.

• For more information visit: Why Work at Sheridan

Other Details
Faculty/Department: Student Affairs
Primary Work/Campus Location: Trafalgar (may be assigned activities at any Sheridan campus)
Work Categorization: Hybrid Position On-site at least 3 days/week
Reference #: J0725-0239
Employee Group: Administrative
Payband: NG
Salary Range: $49166 - $61457
Application Deadline: July 20 2025

Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations Anishinaabe Nation Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands and it is our collective responsibility to honour and respect those who have gone before us those who are here and those who have yet to come. We are grateful for the opportunity to be working on this land.

Sheridan values the diverse and intersectional identities of its students faculty and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity anti-racism and inclusion. As such we encourage applications from qualified candidates who have been historically disadvantaged and marginalized including those who identify as First Nations Mtis and/or Inuit/Inuk Black members of racialized communities persons with disabilities women and/or 2SLGBTQ.

Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation please contact Human Resources.

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire we require official confirmation of educational credentials and Canadian equivalency assessments if applicable.