Administrative Assistant
Administrative Assistant
Posted on :
11-07-2025
Employer Active
1 Vacancy
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Job Description
Were looking for a motivated professional to step into a full-time 6-month contract role that plays a key part in our in-office team. This is a great chance to gain valuable experience contribute to meaningful work and build lasting professional connections.
Please note: This is a temporary in-office position with a fixed term of 6 months. Contract roles are not benefits-eligible unless otherwise stated.
Canacres core services focus on leadership in Environment and Land services throughout the project lifecycle. At Canacre we emphasize continuous development and growth. Our commitment to investing in industry knowledge and the expertise of our teams sets us apart. Our goals are to provide technical leadership for greater regulatory understanding and certainty and to build collaborative relationships with stakeholders mitigating tomorrows environment land and right-of-way risks today.
At Canacre we act with honesty and integrity within a culture where trust collaboration and teamwork flourish. We commit to diversity inclusivity and the celebration of successes. Our vision is to foster an environment that promotes inspired and empowered team members who make an impact.
The Administrative Coordinator has strong interpersonal communication organizational and leadership skills. They should be familiar with office management procedures and basic accounting principles. The Administrative Coordinator provides administrative support to Canacre employees throughout Canada and/or the USA.
DUTIES AND RESPONSIBILITIES:
QUALIFICATIONS:
Given the volume of applications we typically receive we are unable to respond to all applicants however you will be contacted if your experience is a suitable match with one of our upcoming projects
Please note: This is a temporary in-office position with a fixed term of 6 months. Contract roles are not benefits-eligible unless otherwise stated.
Canacres core services focus on leadership in Environment and Land services throughout the project lifecycle. At Canacre we emphasize continuous development and growth. Our commitment to investing in industry knowledge and the expertise of our teams sets us apart. Our goals are to provide technical leadership for greater regulatory understanding and certainty and to build collaborative relationships with stakeholders mitigating tomorrows environment land and right-of-way risks today.
At Canacre we act with honesty and integrity within a culture where trust collaboration and teamwork flourish. We commit to diversity inclusivity and the celebration of successes. Our vision is to foster an environment that promotes inspired and empowered team members who make an impact.
The Administrative Coordinator has strong interpersonal communication organizational and leadership skills. They should be familiar with office management procedures and basic accounting principles. The Administrative Coordinator provides administrative support to Canacre employees throughout Canada and/or the USA.
DUTIES AND RESPONSIBILITIES:
- Oversee day-to-day office operations such as managing the reception area greeting visitors and answering the phone.
- Administer and manage company phone lines and relevant inboxes. Answering phone calls directing inquiries and facilitating communication between departments and external parties.
- Administer and manage inbound and outbound mail including priority post packages courier services and other correspondence.
- Maintain a high level of professionalism in all interactions.
- Maintaining and organizing records critical to the business.
- Photocopy and organize documents for distribution mailing binding and filing.
- Prepare review and/or edit various forms of correspondence such as letters invoices presentations publications and reports as needed.
- Provide general and relevant information to office and field teams through email communications.
- Coordinate deliveries of business cards new hire welcome gifts and IT equipment to employees.
- Coordinate the logistical aspects of departmental programs such as meetings seminars workshops special projects and events.
- Manage calendars by preparing travel schedules booking travel arrangements making reservations and organizing meetings appointments and events for Canacre employees.
- Ensure that the companys safety and onboarding items are regularly monitored maintained and restocked as needed.
- Maintain monitor and restock office supplies kitchen items and food inventory levels with company purchasing policies and budgetary restrictions.
- Organize kitchen common areas supply rooms conference rooms reception and bulletin boards.
- Coordinates maintenance and alteration of office areas and equipment.
- Assist with financial tasks such as bookkeeping record-keeping and overseeing company expenses and billing cycles.
- Data entry into financial personnel and legal databases.
- Update and maintain internal contact and professional membership lists.
- Supporting project teams with administrative tasks managing deadlines and tracking progress.
- Provide administrative support throughout the office and organization as required.
- Support operational programs as requested.
QUALIFICATIONS:
- Post-secondary education in general administration or related field.
- Minimum 1 year experience working in an office environment.
- Able to work independently and as part of a team while delivering exceptional customer service.
- Outstanding organization interpersonal verbal and written communication skills; able to effectively interface with employees at all levels.
- Strong leadership skills.
- Strong administrative and data management skills.
- Proficient in Microsoft Office programs (including Word Excel and PowerPoint).
- Ability to respond quickly in a dynamic and changing environment.
- Results-oriented with the ability to complete assignments on time and manage multiple priorities.
- Strong attention to detail while being able to perceive and analyze problems develop alternatives and implement solutions.
- Ability to move around the office to access files equipment and meeting rooms including standing walking and sitting for extended periods.
- Occasionally lift and carry items up to 25 pounds such as office supplies or small boxes.
- Requires fine motor skills to operate office equipment
Given the volume of applications we typically receive we are unable to respond to all applicants however you will be contacted if your experience is a suitable match with one of our upcoming projects
Required Experience:
Senior IC
Employment Type
Temp
Key Skills
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